Executive Assistant

Texas Permanent School Fund Corporation; United States; On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

State employee benefits

Health and life insurance

Generous paid holidays

Retirement options

Job summary

The Texas Permanent School Fund Corporation seeks an experienced Executive Assistant to provide high‑level administrative support to the CEO, CIO, and Chief of Staff. You will manage complex schedules, travel plans, and executive communications while safeguarding confidential information and supporting strategic initiatives.

You will coordinate domestic and international travel, prepare briefing materials, and assist with board-level tasks, ensuring seamless operations for the executive office

Qualifications

• Education: Graduation from an accredited associate's or four-year degree program.
• Experience: Significant experience providing executive-level administrative support to C-suite leaders.

Responsibilities

• Manage complex schedules, travel, meetings, and communications for the CEO/CIO and Chief of Staff.
• Coordinate domestic and international travel and prepare agendas and briefing materials.
• Handle highly confidential information with discretion and professionalism.
• Support special projects and executive-office priorities as needed.
• Prepare and organize executive documents and maintain information flow.

Skills

Executive Support

Calendar Management

Travel Coordination

Communications

Discretion & Confidentiality

Professionalism

Education

Associate's or Bachelor's degree

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Zoom

Job description

Who We Are

The Texas Permanent School Fund (PSF) is a constitutionally established education endowment with a 150+ year history of supporting Texas public schools. Today, PSF manages more than $60 billion in assets and invests with a long-term perspective to generate sustainable funding for Texas K–12 education. Through a diversified investment portfolio, along with strong operational, legal, financial, and governance functions, PSF serves as a careful steward of public capital. Our work helps secure billions of dollars in school district bonds and supports more than 5 million students across 1,000+ school districts statewide. Guided by principles of fiduciary responsibility, integrity, and service to Texans, PSF plays an enduring role in strengthening public education and investing in Texas’s future.

Job Summary

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Chief Investment Officer (CEO/CIO) and Chief of Staff, and serves as backup support to the Executive Leadership Team. Reporting to the Chief of Staff, this role is a trusted member of the executive office responsible for managing complex schedules, travel, meetings, communications, and day-to-day priorities. The Executive Assistant must exercise strong judgment, discretion, responsiveness, technological acumen, and attention to detail while supporting both professional and select personal needs of the CEO/CIO.

Duties / Responsibilities

• Executive Support Manage complex professional and personal calendars, meetings, appointments, and executive commitments.
• Coordinate meetings, events, materials, correspondence, and other executive-office logistics.
• Anticipate scheduling needs, resolve conflicts, and adapt quickly to changing priorities.
• Support the CEO/CIO and Chief of Staff with special projects and other executive-office priorities.
• Executive Prioritization and Information Management Manage the flow of information, communications, requests, and follow-up reaching the executive office.
• Exercise sound judgment in prioritizing, redirecting, or escalating matters requiring executive attention.
• Prepare and organize agendas, presentations, briefing materials, and other executive documents.
• Handle highly confidential business, investment, personnel, legal, Board, and personal information with discretion.
• Travel and Logistics Coordinate domestic and international business travel, accommodations, transportation, and itineraries.
• Coordinate personal travel, appointments, reservations, and other executive logistics as needed.
• Prepare and reconcile expense reports and travel-related expenses.
• Respond quickly to changing travel plans and other time-sensitive needs.

Required Minimum Qualifications

Education Graduation from an accredited associate's or four-year degree program.

Experience Significant experience providing executive-level administrative support, including direct support of a CEO, CIO, C-suite executive, senior investment professional, principal, partner, or similarly senior leader.

Experience in investment management, asset management, private equity, investment banking, financial services, professional services, or another high-performance professional environment preferred.

Experience managing complex calendars, executive travel, meetings, confidential information, and competing priorities.

Experience working with senior internal and external stakeholders.

Experience providing both professional and select personal administrative support preferred.

Knowledge, Skills and Abilities

Exceptional judgment, discretion, professionalism, and ability to maintain confidentiality.

Highly organized with strong attention to detail and follow-through.

Ability to anticipate needs, manage competing priorities, and remain composed in a fast-paced environment.

Strong problem-solving and independent decision-making skills.

Excellent written, verbal, and interpersonal communication skills.

Ability to interact confidently and professionally with senior executives and external stakeholders.

Strong calendar management, travel coordination, and logistical planning skills.

Ability to adapt to different communication styles, executive preferences, and changing priorities.

Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines

Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, Zoom, and similar productivity tools.

Key Benefits

• Texas PSF’s status as a special purpose governmental corporation allows for a unique opportunity to provide state employee benefits along with other company perks.
• Our extensive state employee benefits package includes retirement benefits, employer‑paid health and basic life insurance, generous paid holidays, and multiple retirement options—along with longevity pay and a range of optional insurance plans.
• You can find additional benefits details at www.ers.texas.gov.
• Employees also enjoy various in-house training and professional development opportunities, free downtown parking, flexible work arrangements, and an office location near the Moody Amphitheater at Waterloo Park.

The Texas Permanent School Fund (PSF) is a constitutionally established education endowment created by Texas’ first Constitution in 1845 as a perpetual fund to support the state’s public schools, and it was seeded with $2 million in 1854. Since that time, the PSF has grown to more than $57 billion in assets and distributes over $2.4 billion annually to Texas K–12 schools. In 2021, the 87th Texas Legislature established the Texas Permanent School Fund Corporation (Texas PSF) as a stand‑alone, special‑purpose governmental corporation. Today, PSF manages its assets with a long‑term investment perspective to generate sustainable funding for public education. Through a diversified investment platform and strong operational, legal, financial, and governance functions, PSF serves as a careful steward of public capital, helping secure billions of dollars in school district bonds and supporting more than 5 million students across 1,000+ school districts statewide. Guided by principles of fiduciary responsibility, integrity, and service to Texans, PSF plays an enduring role in strengthening public education and investing in Texas’s future.

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