Executive Assistant

Doist; Miami (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

ARB Interactive is seeking an exceptional Executive Assistant to act as a true right hand to a member of the Executive team during a growth phase. This role blends executive support with personal assistance, delivering high-trust partnership, anticipation of needs, and structured operations to enable the executive to operate at the highest level.

You will coordinate both board and executive activities, manage travel logistics, and support personal scheduling and tasks with discretion and

Qualifications

• 5+ years supporting a senior executive in a high-growth environment.
• Experience blending executive support with personal assistant duties.
• Highly organized with exceptional attention to detail and follow-through.
• Discretion, judgment, and emotional intelligence; proactive and calm under pressure.

Responsibilities

• Serve as a Force Multiplier for the executive and team.
• Manage a dynamic calendar with strategic priorities, meetings, travel, and personal commitments.
• Protect the executive's time and ensure focus on high-value work.
• Prepare agendas and briefing materials for board and executive meetings.
• Track priorities and action items to prevent items slipping through the cracks.
• Serve as a trusted partner and operational backbone.
• Coordinate complex domestic and international travel with end-to-end itineraries.
• Act as command center for executive communications and triage requests.
• Build systems and workflows leveraging productivity tools.
• Support cross-functional projects and cross-functional follow-through.

Skills

Executive support

Personal assistant

Organizational skills

Discretion

Communication

Proactive

Calm under pressure

Tech savvy

Google Workspace

Notion

Productivity tools

Tools

Google Workspace

Notion

Modern productivity tools

Job description

We are ARB Interactive, the team behind Modo Casino, one of the top Social+ platforms in the US. Founded in 2022, we've grown to nearly 200 team members and were named one of LinkedIn's 2025 Top 50 Startups in the United States. We move fast, think big, and love bold ideas that push boundaries (and buttons). From new rewards to fresh game mechanics, every challenge is a chance to innovate and have fun doing it. Our culture is collaborative, curious, and full of laughter because great ideas grow best between coffee, code, and a few epic high-fives.

Summary

We’re looking for an exceptional Executive Assistant to serve as a true right hand to a member of our Executive team during an exciting phase of growth and scale. This is far more than an administrative support role. It is a high-trust, high-impact partnership at the center of the business. You will operate as an extension of the executive, helping turn complexity into clarity, protecting focus, driving follow-through, and creating the structure that allows a fast-moving executive to operate at the highest level. This role spans both executive partnership and personal support. From preparing for board meetings and managing strategic priorities, to coordinating travel, optimizing daily logistics, and supporting personal operations, you will help create leverage across every aspect of the executive’s life and work. If you are proactive, polished, deeply organized, and obsessed with anticipating needs before they arise, this role may be for you.

What You’ll Do

• Serve as a Force Multiplier
• Own and optimize a dynamic calendar that balances strategic priorities, investor and leadership meetings, travel, and personal commitments
• Protect the executive's time and ensure focus stays on the highest-value work
• Prepare agendas, briefing materials, notes, and follow-ups for key meetings including board and executive discussions
• Help manage priorities, track action items, and ensure nothing falls through the cracks
• Serve as a trusted thought partner and operational backbone
• Run Executive Operations with Precision
• Manage complex domestic and international travel, building seamless end-to-end itineraries and contingency plans
• Serve as command center for executive communications, triaging requests and ensuring critical priorities move forward
• Build systems, workflows, and leverage through productivity tools and strong operational rigor
• Support special projects and help quarterback cross-functional follow-through when needed
• Act as a trusted ambassador internally and externally, building strong relationships across stakeholders
• Deliver White-Glove Personal Support
• Manage personal scheduling, appointments, household logistics, reservations, and personal projects
• Coordinate family and personal travel with the same level of excellence as business travel
• Oversee lifestyle and concierge-level support that removes friction from day-to-day life
• Support personal financial administration, bill management, and administrative tasks with precision and discretion
• Handle ad hoc personal requests and problem-solve in real time
• Support Health, Wellness & Peak Performance
• Help prioritize the executive’s wellness by coordinating exercise, meal planning, health regimens, and routines that sustain energy and focus
• Coordinate with trainers, nutritionists, wellness providers, and other partners
• Proactively support routines and systems that enable peak personal performance amid demanding work hours

Who You Are

• 5+ years supporting a senior executive, founder, or principal in a high-growth or high-demand environment
• Experience blending executive support with personal assistant responsibilities
• Highly organized with exceptional attention to detail and follow-through
• Strong judgment, discretion, and emotional intelligence
• Proactive by nature and always several steps ahead
• Calm under pressure and thrives in fast-moving, ever-changing environments
• Exceptional communicator with executive‑level polish
• Tech savvy and comfortable leveraging tools to drive efficiency
• Experience with Google Workspace, Notion, and modern productivity tools
• No task too big or too small mentality

Bonus Points

• Startup or tech company experience
• Experience supporting a c‑level executive
• Experience with board preparation and executive operating rhythms
• Background in concierge-level or white-glove support

Role Expectations

• Up to 25% travel may be required
• Flexibility outside traditional hours at times, based on business and personal needs

Diversity Commitment

We are focused on building a diverse and inclusive team. We welcome people of all backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Important Security Notice

Our recruitment team will only contact candidates through official channels using @arbinteractive.com email addresses and via our recruiting platform, Ashby. If you find a position on a third party careers page (LinkedIn, Indeed, etc.), the job posting will redirect you to our careers page (https://jobs.ashbyhq.com/arb-interactive) to begin your application. We will never request payment, banking information, or personal identification details during the application process. If you're ever uncertain about the legitimacy of communication claiming to be from our company, please forward it to [e-mail] for verification before responding or clicking any links.