Executive Assistant

Sundays; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

Sundays is hiring an executive assistant who will play a crucial role in supporting clients with their daily operations. Ideal candidates will have strong organizational skills, a resilient work ethic, and at least five years of experience in fast-paced environments. This position offers competitive hourly compensation and the flexibility to work fully remotely.

Qualifications

• Minimum of 5 years experience as an executive assistant.
• Prior experience in fast-paced startups and consultancies.
• Must work in U.S. timezone.

Responsibilities

• Proactively plan for various client situations including scheduling and project management.
• Manage email communications and client scheduling.
• Assist clients’ families with personal tasks.

Skills

Organizational skills

Attention to detail

Effective communication

Empathy

Resilience

Learning ability

Tools

Slack

Google Drive

Microsoft Excel

Salesforce

Canva/Mailchimp

QuickBooks

Job description

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Sundays is a world-class executive assistant service for working parents. We are the first EA service to support parents holistically, understanding that work and life can’t be separated. Our clients are founders, creators, and entrepreneurs who are driving things forward in work and life. We are their right hand and closest partners. Our goal is to help them get the most value from their time at home and work.

At the same time, we’re creating unique career opportunities for extraordinary individuals. Our team is flexible and permanently works remotely. This lets us hire talented and driven individuals where traditional work options are not a good fit. We believe these individuals have been held back from meaningful work and the impact they can create. We’re building a community and team that supports each other to do the best work of our lives.

The Role

We are looking for an extraordinary executive assistant to join our team. This role requires a strong work ethic, perseverance, and continuous learning. Every member of our team has a commitment to excellence, deep pride in the work they do, and a desire to improve every day.

This person will work to support the daily operations of the clients they are matched with.

• Proactively Assist the Client: Proactively plan for any situation that your client may face. This includes scheduling conflicts, project management, event planning, day-to-day operations management, and keeping the client's best interests in mind with all tasks.
• Build relationships: Build professional relationships with your clients and the people they work with.
• Email management: Actively manage email communications for the client.
• Scheduling: Set up meetings based on cross-functional availability for both internal and external clients.
• Facilitate executive-level operations: Book travel, submit expense reports, and send communications for the client as needed.
• Research: Complete in-depth research (often in areas that are new to you) to help your client make decisions
• Operations: As our clients build their businesses, we slot in operationally where they need help. This can be marketing, social media, setting up backend tech systems, recruiting, billing, standardizing internal processes, and beyond. We match clients to EAs based on previous experience and/or desire to learn new skills in these areas.
• Family assistance: Help clients’ families, including preparing for birthdays and holidays, researching schools, and scheduling appointments

We strive for open, honest communication with our team. We offer tools and mentors to support you and actively seek feedback on how we can do better.

Who we’re looking for

The ideal candidate is a proactive individual with:

• Excellent organizational skills
• Strong attention to detail
• Ability to communicate effectively in written and verbal communications
• Ability and desire to learn
• Resilience and perseverance to find solutions
• Empathy to understand the needs of others
• Ability to learn new technologies

Requirements:

• Minimum of 5 years of experience as an executive assistant
• Prior experience in fast-paced startups, venture capital firms, and consultancies.
• Experience in project management or marketing
• Must be available to work in a U.S. timezone.
• We have a "bring your own mobile device and computer" policy and ask you to provide your own mobile phone and computer (laptop or desktop). This cannot be a Chromebook or tablet of any kind as many of our client platforms are not supported on these pieces of technology.
• Experience in the following programs preferred: Slack, Google Drive, Microsoft Excel, Salesforce, Canva/Mailchimp, and QuickBooks.

The details

All applicants must be able to commit to at least 25 working hours per week, between the hours of 9:00 am - 5:00 pm in U.S. time zones. Applicants must be able to work each weekday with the ability to work a block of time in both the morning and afternoon business hours each day.

• Hourly compensation is $23-30/hr. Most applicants will start at the low to mid-range.
• Working for Sundays FAQ

Apply Here: https://airtable.com/apptao3w0WRMf05qS/shrgfpuMP2ewQZojC

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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