Executive Assistant

Savanti Travel; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

Savanti Travel is seeking a proactive and organized Executive Assistant (EA) to support the CEO in a high-impact role. This position involves managing the CEO's communications and calendar, with a focus on enabling effective operations through strategic assistance and attention to detail. As part of a values-driven, fast-growing company in luxury travel, the EA will facilitate client relations and support special projects, contributing to the company's commitment to exceptional service.

Benefits

Flexible work from anywhere policy

Paid time off for birthday

Annual Betterment Budget

Tech & coaching reimbursements

401(k) match

Health and dental insurance

Values-driven company culture

Qualifications

• 3+ years in Executive Assistant, Chief of Staff, or high-level support.
• Excellent written and verbal communication skills.
• Strong discretion and emotional intelligence.

Responsibilities

• Manage CEO's inbox and communications.
• Optimize CEO's calendar and handle scheduling.
• Support delegation and travel management.

Skills

Communication

Organization

Emotional Intelligence

Judgment

Education

3+ years in an Executive Assistant role

Tools

Google Workspace

Slack

Zoom

Asana

Notion

Job description

3 days ago Be among the first 25 applicants

______________________________________________________________________

About Us

Savanti Travel is a full-service travel management company delivering a level of service that’s anything but ordinary. We’re proud to serve some of the most inspiring and discerning clients in the world—those who are kind, thoughtful, and expect nothing less than the best.

Unlike traditional travel agencies, we operate on a retainer-based model, offering personalized, high-touch travel management that goes far beyond booking. We build deep, lasting relationships with our clients and provide smart, tailored solutions to even the most complex travel needs—before, during, and after the trip. With 24/7 global assistance and a team spanning four continents, our culture is collaborative, ambitious, kind, and grounded in trust.

At the heart of Savanti’s success are our core values, which guide everything we do:

• Gratitude – We appreciate our clients, our teammates, and the privilege of doing meaningful work.
• Exceptionalism – We pursue excellence relentlessly and deliver nothing less.
• Accountability – We take ownership, follow through, and always aim to do what we say we will.
• Responsiveness – We act with promptness, clarity, and care—because time and communication matter.

We are proud to be recognized as a Condé Nast Top Travel Specialist 2025, a testament to our dedication to excellence in luxury travel. Additionally, Savanti Travel has been honored as a Top Most Loved Workplace for Women, Parents and Caregivers, and Young Professionals, as well as one of the Best Companies for Career Growth in 2024. Alongside these, we have earned numerous other prestigious awards within the industry, reflecting our commitment to both clients and our team.

Overview

We’re seeking a proactive, ultra-organized, and emotionally intelligent Executive Assistant (EA) to support our CEO. This is a high-trust, high-impact role designed for someone who thrives on being the right hand to a visionary leader. Preferably, this position will work 7 AM PST-5 PM PST. You will be the gatekeeper, air traffic controller, and strategic sounding board — enabling the CEO to operate at their highest level while staying grounded in the details.

This role is approximately:

• 50% Inbox & Communication Management
• 20% Calendar & Scheduling
• 10% Travel Delegation & “Traffic Management”

Key Responsibilities

1-Inbox & Communication Management (50%)

• Monitor and manage the CEO’s inbox with high responsiveness and discretion.
• Draft, proofread, and send communications on behalf of the CEO (clients, sales, partners, and internal).
• Prioritize emails and flag actionable items; ensure nothing falls through the cracks.
• Triage requests, gather context, and route them to the right team member when appropriate.
• Coordinate with travel partners and external stakeholders to support ongoing relationships and opportunities.

2-Calendar & Schedule Optimization (20%)

• Own and maintain the CEO’s calendar—ensuring clear priorities, minimal conflicts, and breathing room.
• Schedule internal/external meetings, calls, and strategy sessions across time zones.
• Anticipate scheduling needs and adjust as necessary with agility and poise.
• Build rapport with internal team members and key external partners to facilitate smooth communication and collaboration.
• Serve as the CEO’s proxy in internal follow-ups, helping reinforce priorities and expectations.
• Prepare agendas, take notes, and track follow-through for team meetings and leadership huddles.
• Manage thoughtful client outreach, including thank-you gifts, holiday cards, or milestone notes.

4-Delegation & Travel Advisory Traffic Management (10%)

• Act as a delegation hub between the CEO and internal departments, ensuring clear handoffs and accountability.
• Assign tasks with context and clarity—ensuring each has a clear owner and deadline.
• Track deliverables across the org and follow up to ensure timely execution.
• Coordinate travel planning handoffs to the appropriate advisor or team member.

5-Special Projects & Strategic Support (as needed)

• Take ownership of special projects that require coordination, research, and execution.
• Provide behind-the-scenes support on key client engagements, partnerships, or events.

Qualifications

• 3+ years in an Executive Assistant, Chief of Staff, or high-level support role.
• Excellent written and verbal communication skills—clear, warm, and polished.
• Highly organized with strong time management and follow-through.
• Strong discretion, emotional intelligence, and judgment.
• Ability to operate independently while juggling multiple high-priority tasks.
• Experience using Google Workspace, Slack, Zoom, and project management tools like Asana or Notion.
• Background in a startup, high-growth, or remote-first company is a plus.

You Might Be a Great Fit If You:

• Think several steps ahead and love preventing problems before they start.
• Thrive in a fast-moving, evolving environment and love making things run smoother.
• Appreciate the importance of tone, nuance, and empathy in communication.
• Are energized by being behind the scenes—keeping the big picture moving forward.
• Bring a “no task too small” mindset, balanced with strategic thinking.

What We Offer

• A values-driven, fast-growing company that’s redefining luxury travel.
• Flexible “work from anywhere” policy.
• Paid time off for your birthday and flexible sick leave.
• Annual "Betterment Budget" for professional or personal development.
• Technology & coaching reimbursements.
• 401(k) match: 100% match up to 4% of salary.
• Health and dental insurance.
• A global team that feels like family, and a CEO who genuinely cares.

This company provides equal employment opportunities to all employees and applicants for employment.It prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The final candidate will require a background check prior to employment.

Next steps:

We welcome hearing from you if you love travel, have some industry experience, have a can-do attitude, and have the follow-through needed to support our amazing clients. Please apply here and feel free to also send an email of introduction sharing how you can help, as well as your CV to [e-mail]. We’ll be back in touch with those who are likely to be the best fit; we regret we may not be able to respond to everyone.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Travel Arrangements

Referrals increase your chances of interviewing at Savanti Travel by 2x

Get notified about new Executive Assistant jobs in United States.

Executive Assistant to Investor Relations Team

San Francisco, CA $168,300 - $253,000 5 days ago

Executive Assistant to Chief Revenue Officer

AI and Social-Native Executive Assistant

United States $60,000 - $80,000 1 week ago

Senior Manager, Lead CTA (Office or Remote)

Senior Manager, Lead CTA (Office or Remote)

Assistant Clinical Director - Virtual position

United States $55,000 - $65,000 1 week ago

Associate Account Executive, Market Access

Associate Account Executive, Market Access

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.