Executive Assistant

Addison Group; United States; Remote; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is partnering with a client in the technology and mobility space to hire an experienced Executive Assistant for a remote, US-based contract role. You will support senior leadership, manage calendars, travel, and communications across teams.

The position offers remote flexibility and an opportunity to work closely with executive leadership. The ideal candidate is proactive, highly organized, detail-oriented, and able to work independently in a fast-paced environment while

Qualifications

• Experience supporting senior leadership in fast-paced environments.
• Strong calendar management, travel planning, and expense processing are essential.
• Excellent communication, discretion, and professionalism required.

Responsibilities

• Oversee executive calendar activities, including coordinating appointments and meetings.
• Arrange domestic travel, prepare itineraries, and coordinate accommodations as needed.
• Process expense submissions and maintain reimbursement records.
• Organize leadership meetings with agendas and logistics.
• Assist with planning team gatherings and company events.
• Provide administrative coordination for special projects and initiatives.
• Support distribution of promotional materials and branded merchandise.
• Manage executive communications via email, Teams, and other platforms.
• Serve as a professional contact for internal and external stakeholders.

Skills

Calendar management

Travel coordination

Expense processing

Communication skills

Administrative support

Tools

Microsoft Teams

Job description

Executive Assistant

Job Title: Executive Assistant

Industry: Technology / Mobility Solutions

Location (City, State): Remote – United States (Eastern Time Zone hours)

Assignment Type: Contract

Pay: $35.00–$37.00 per hour

Work Schedule: Full-Time | Monday–Friday | Eastern Time Zone business hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Addison Group is partnering with our client, a growing organization in the technology and mobility industry, to hire an experienced and highly organized Executive Assistant. This opportunity is ideal for a proactive administrative professional who enjoys supporting senior leadership, coordinating business priorities, and contributing to a collaborative, fast-paced environment. The position offers remote flexibility and the opportunity to work closely with executive leadership.

Job Description:

The Executive Assistant will provide comprehensive administrative and operational support to a senior executive, ensuring schedules, communications, travel arrangements, and daily priorities are managed efficiently. This individual will serve as a trusted resource for leadership, anticipate upcoming needs, and help streamline business operations. The ideal candidate is resourceful, adaptable, detail-oriented, and capable of working independently while maintaining exceptional professionalism.

Key Responsibilities:

• Oversee executive calendar activities, including coordinating appointments, organizing meetings, and resolving scheduling conflicts.
• Arrange domestic or business-related travel, prepare itineraries, and coordinate accommodations as needed.
• Process expense submissions, reconcile documentation, and maintain accurate reimbursement records.
• Organize leadership meetings by preparing agendas, coordinating participants, and managing meeting logistics.
• Assist with planning team gatherings, company events, and occasional offsite meetings.
• Provide administrative coordination for special projects, internal initiatives, and team-related activities.
• Support the ordering and distribution of promotional materials and company-branded merchandise.
• Manage executive communications through email, Microsoft Teams, and other collaboration platforms.
• Serve as a professional point of contact for internal departments, external busines

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin2