Executive Assistant

Peltier Automotive Group; Tyler, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Peltier Enterprises, Inc. is seeking an Executive Assistant to provide professional administrative support to the CEO. The role focuses on calendar management, communications, travel arrangements, and project coordination to keep the CEO organized and focused.

The ideal candidate will be organized, dependable, and proactive with strong communication skills and the ability to handle confidential information in a fast-paced environment.

Qualifications

• Proven ability to organize and prioritize tasks in a fast-paced environment.
• Strong written and verbal communication, professional demeanor.
• Discretion handling confidential information and multiple priorities.

Responsibilities

• Manage calendar, meetings, appointments, and scheduling.
• Assist with emails, correspondence, and internal communication.
• Prepare meeting agendas, notes, reports, presentations, and other materials.
• Keep track of projects, deadlines, and follow-up items.
• Coordinate meetings, company events, training, and leadership activities.
• Arrange travel, hotels, reservations, and itineraries.
• Handle confidential company and employee information professionally.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Multi-tasking

Initiative

Follow-up & problem-solving

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Executive Assistant

Reports To: CEO
Company: Peltier Enterprises, Inc.
Employment Type: Full-Time

Position Summary

The Executive Assistant provides administrative and organizational support to the CEO. This person will help manage schedules, communication, meetings, reports, travel, projects, and follow-up items across the organization.

The ideal candidate is organized, dependable, professional, and proactive. They should be comfortable working in a fast-paced environment, handling confidential information, and managing multiple priorities at once.

Key Responsibilities

• Manage calendar, meetings, appointments, and scheduling.
• Assist with emails, correspondence, and internal communication.
• Prepare meeting agendas, notes, reports, presentations, and other materials.
• Keep track of projects, deadlines, and follow-up items.
• Follow up with managers and departments on outstanding items.
• Gather and organize dealership reports and performance information.
• Maintain spreadsheets, trackers, files, and other records.
• Coordinate meetings, company events, training, and leadership activities.
• Arrange travel, hotels, reservations, and itineraries.
• Assist with special projects and research as needed.
• Help keep priorities organized and make sure important items do not fall through the cracks.
• Handle confidential company and employee information professionally.
• Provide additional administrative support as needed.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Professional, dependable, and trustworthy.
• Strong attention to detail.
• Comfortable managing multiple priorities.
• Able to work independently and take initiative.
• Strong follow-up and problem-solving skills.
• Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.
• Previous administrative, executive support, or project coordination experience is preferred.
• Automotive dealership experience is appreciated, but not required. We are willing to teach the automotive side of the business to the right person.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities and doesn't always need to be told what to do next. The right person will be able to stay organized, anticipate needs, follow through on assignments, and communicate confidently with managers and employees.

Above all, this position requires trust, confidentiality, organization, and follow-through.

The goal of this role is simple: help keep the CEO organized, prepared, and focused while making sure important projects and priorities continue moving forward.