Orthodontic Assistant

Summit Dental; Tyler (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Summit Dental is seeking an Executive Assistant to support the CEO with calendar management, correspondence, meetings, reports, and travel coordination. You will organize projects, track deadlines, prepare agendas, and ensure priorities stay on track.

Ideal candidates are highly organized, reliable, detail-oriented, capable of independent work, and proficient in Outlook, Excel, Word, and PowerPoint. Automotive dealership experience is a plus but not required; we are willing to train the right

Qualifications

• Strong organizational and time-management skills.
• Professional, dependable, and trustworthy.
• Strong attention to detail.
• Comfortable managing multiple priorities.
• Able to work independently and take initiative.
• Strong follow-up and problem-solving skills.
• Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.
• Previous administrative, executive support, or project coordination experience is preferred.
• Automotive dealership experience is appreciated, but not required. We are willing to teach the automotive side of the business to the right person.

Responsibilities

• Manage calendar, meetings, appointments, and scheduling.
• Assist with emails, correspondence, and internal communication.
• Prepare meeting agendas, notes, reports, presentations, and other materials.
• Keep track of projects, deadlines, and follow-up items.
• Follow up with managers and departments on outstanding items.
• Gather and organize dealership reports and performance information.
• Maintain spreadsheets, trackers, files, and other records.
• Coordinate meetings, company events, training, and leadership activities.
• Arrange travel, hotels, reservations, and itineraries.
• Assist with special projects and research as needed.
• Help keep priorities organized and make sure important items do not fall through the cracks.
• Handle confidential company and employee information professionally.
• Provide additional administrative support as needed.

Skills

Organizational skills

Time-management

Attention to detail

Independent work

Initiative

Follow-up

Problem-solving

Communication

Professional demeanor

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Position Summary

The Executive Assistant provides administrative and organizational support to the CEO. This person will help manage schedules, communication, meetings, reports, travel, projects, and follow-up items across the organization.

Key Responsibilities

Manage calendar, meetings, appointments, and scheduling.

Assist with emails, correspondence, and internal communication.

Prepare meeting agendas, notes, reports, presentations, and other materials.

Keep track of projects, deadlines, and follow-up items.

Follow up with managers and departments on outstanding items.

Gather and organize dealership reports and performance information.

Maintain spreadsheets, trackers, files, and other records.

Coordinate meetings, company events, training, and leadership activities.

Arrange travel, hotels, reservations, and itineraries.

Assist with special projects and research as needed.

Help keep priorities organized and make sure important items do not fall through the cracks.

Handle confidential company and employee information professionally.

Provide additional administrative support as needed.

Qualifications

Strong organizational and time-management skills.

Professional, dependable, and trustworthy.

Strong attention to detail.

Comfortable managing multiple priorities.

Able to work independently and take initiative.

Strong follow-up and problem-solving skills.

Proficient with Microsoft Outlook, Excel, Word, and PowerPoint.

Previous administrative, executive support, or project coordination experience is preferred.

Automotive dealership experience is appreciated, but not required. We are willing to teach the automotive side of the business to the right person.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities and doesn't always need to be told what to do next. The right person will be able to stay organized, anticipate needs, follow through on assignments, and communicate confidently with managers and employees.

Above all, this position requires trust, confidentiality, organization, and follow-through.

The goal of this role is simple: help keep the CEO organized, prepared, and focused while making sure important projects and priorities continue moving forward.