Executive Administrative Assistant

Midwest Trust Company; Overland Park (KS); On-site; USD 52,000 - 78,000; Full time

Job summary

Midwest Trust Company seeks an Executive Administrative Assistant to provide high-level administrative support in a fast-paced environment. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities.

Responsibilities include calendar management, travel arrangements, correspondence screening, and preparation of materials for meetings. The candidate should demonstrate professional communication and strong problem-solving abilities in a dynamic

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field is preferred.
• Proven experience as an executive assistant or similar role.
• Strong proficiency in Microsoft Office Suite and other relevant software applications.
• Exceptional organizational and time management skills with acute attention to detail.
• Excellent communication and interpersonal abilities, with a high level of professionalism and discretion.
• Ability to work independently, prioritize tasks, and adapt to changing priorities in a dynamic environment.

Responsibilities

• Calendar Management: Coordinate and manage complex schedules including arranging meeting, appointments, and travel itineraries.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, emails and phone calls.
• Information Management: Organize and maintain sensitive information, document, and files, ensuring confidentiality and accessibility.
• Meeting Coordination: Prepare agendas, take minutes and distribute materials for meetings ensuring seamless communication and follow-up on action items.
• Project Support: Assist in various projects, and initiatives, including research, data analysis, and presentation preparation to support strategic decision-making.
• Relationship Management: Build and maintain strong relationship with key stakeholders, both internally and externally, to facilitate effective collaboration and communication.
• Expense Management: Process and track expense reports, invoices and reimbursement in a timely and accurate manner.
• Office Operations: Handle administrative tasks such as ordering supplies, managing office equipment, and coordinating office events or functions.
• Travel Arrangements: Coordinate travel logistics, including flights, accommodation, transportation, ensuring smooth travel experiences for executives.
• Prioritization: Anticipate needs and proactively manage competing priorities, deadlines, and requests to optimize executive productivity.

Skills

Microsoft Office Suite

Organizational skills

Time management

Communication skills

Discretion

Independence

Education

Bachelor’s Degree in Business Administration, Management, or related field

Job description

Description

The

Job Type

Full-time

Description

The Executive Administrative Assistant will provide high-level administrative support. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast paced environment.

Essential Duties/Responsibilities To Be Performed With Or Without Accommodation

• Calendar Management: Coordinate and manage complex schedules including arranging meeting, appointments, and travel itineraries.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, emails and phone calls.
• Information Management: Organize and maintain sensitive information, document, and files, ensuring confidentiality and accessibility.
• Meeting Coordination: Prepare agendas, take minutes and distribute materials for meetings ensuring seamless communication and follow-up on action items.
• Project Support: Assist in various projects, and initiatives, including research, data analysis, and presentation preparation to support strategic decision-making.
• Relationship Management: Build and maintain strong relationship with key stakeholders, both internally and externally, to facilitate effective collaboration and communication.
• Expense Management: Process and track expense reports, invoices and reimbursement in a timely and accurate manner.
• Office Operations: Handle administrative tasks such as ordering supplies, managing office equipment, and coordinating office events or functions.
• Travel Arrangements: Coordinate travel logistics, including flights, accommodation, transportation, ensuring smooth travel experiences for executives.
• Prioritization: Anticipate needs and proactively manage competing priorities, deadlines, and requests to optimize executive productivity.

Requirements

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or related field is preferred
• Proven experience as an executive assistant or similar role.
• Strong proficiency in Microsoft Office Suite and other relevant software applications
• Exceptional organizational and time management skills with acute attention to detail.
• Excellent communication and interpersonal abilities, with a high level of professionalism and discretion.
• Ability to work independently, prioritize tasks, and adapt to changing priorities in a dynamic environment.
• Discretion and confidentiality in handling sensitive information and confidential matters.

Work Environment and Physical Demands required to perform essential functions

• Moderate noise (business office with computers, phone, printers, light traffic)
• Ability to sit at a computer for an extended period of time
• Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone
• Specific vision abilities include close vision requirements due to computer work
• Ability to lift up to 20lbs

MTC Holding Corporation is an equal opportunity employer