EXECUTIVE ASSISTANT

ACD Distribution, LLC; Town of Middleton (WI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

Company-paid life and disability insurance

Paid Time Off

401k Retirement Savings Plan

Employee Discount

Job summary

A leading company in the hobby and gaming sector based in Middleton, WI is seeking an experienced Executive Assistant. This dynamic role requires strong organizational skills and proficiency in Microsoft Office Suite. Responsibilities include managing executive calendars, planning events, and providing high-level administrative support. The position offers a competitive salary between $50,000 and $60,000 per year along with comprehensive benefits including medical and retirement plans.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role with at least 3 years of office experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Outlook.
• Demonstrated organizational skills with the ability to prioritize tasks effectively.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar.
• Coordinate and assist in planning company events, meetings, and conferences.
• Provide executive administrative support including handling confidential information.

Skills

Organizational skills

Microsoft Office Suite proficiency

Event planning

Project coordination

Customer service

Confidential information handling

Tools

Microsoft Outlook

Data entry tools

Job description

ACD Distribution, a leader in the hobby, gaming and toy industry has an opening for an Executive Assistant, in Middleton, WI. Our mission is to ‘deliver fun’ to all our customers! We are a company who understands that the strength of our staff allows us to continue to thrive. Join our team and help us “deliver fun”!

We are seeking a highly organized and proactive Executive Assistant to provide a high level of comprehensive administrative support to the EVP and the Executive Team, managing the organization’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Overall Responsibilities:

• Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events with precision.
• Coordinate and assist in planning company events, meetings, and conferences, handling logistics and vendor communications.
• Provide executive administrative support including handling confidential information, drafting correspondence, and proofreading documents.
• Oversee office management duties such as filing, data entry, and maintaining organized records.
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Deliver exceptional customer service at the front desk by greeting visitors and managing incoming correspondence.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role with at least 3 years of office experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook, and data entry tools.
• Experience with event planning, project coordination, and office management is highly desirable.
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional phone etiquette skills for handling multi-line phone systems professionally.
• Knowledge of office procedures including filing systems, clerical tasks, proofreading documents, managing calendars efficiently, and handling confidential information.
• Prior experience supporting executives or senior management is preferred; personal assistant experience is advantageous. This position offers an engaging work environment where organizational excellence and proactive support are valued highly. The successful candidate will play a vital role in ensuring the efficiency of daily operations while providing top-tier assistance to leadership teams.

Compensation:

• Salary: $24.04 - $28.85/hour ($50,000.00 - $60,000.00/year)
• Comprehensive medical, dental, and vision insurance
• Company-paid life and disability insurance
• Paid Time Off
• Casual Dress
• E.A.P.
• 401k Retirement Savings Plan
• Employee Discount

To Apply:

e-mail your resume to [e-mail]. Join our team and help us “deliver fun”

ACD will consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, veteran status, or other characteristics protected by law.