Executive Assistant

Avamere Skilled Advisors, LLC; Tigard (OR); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Health Insurance

401(k) Plan

Paid Time Off (PTO)

EAP Canopy with telehealth

Continuing Education Reimbursement

Referral bonus program

Flexible Spending Accounts & CERA

Professional Development

Voluntary Benefits

Job summary

Avamere Skilled Advisors, LLC in Tigard, OR seeks a Full-Time Executive Assistant to support executive leadership with calendar management, travel planning, and department event coordination. You will streamline administrative processes and serve as a key liaison with internal teams and external partners.

The role requires 5+ years of executive-level administrative experience, superb organization, discretion regarding patient data, and proficiency with Microsoft Office applications.

Qualifications

• 5+ years of experience supporting executive-level administration.
• Healthcare experience preferred.
• Ability to maintain strict confidentiality and HIPAA awareness.
• Strong written and verbal communication and cross-functional coordination.

Responsibilities

• Provide comprehensive calendar management and travel planning for senior leadership.
• Act as a liaison for internal and external communications and prioritize requests.
• Coordinate meetings, create presentations, and assist with monthly reports and data retrieval.
• Arrange on-site and off-site events and travel with supporting materials as needed.
• Monitor priorities and deadlines, and track operational metrics for leadership.

Skills

Calendar management

Microsoft Office

Communication

Interpersonal skills

Discretion

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Now Hiring!

Full-Time Executive Assistant

Avamere -7635 SW Durham Road, Tigard, Oregon 97224

The Executive Assistant supports Avamere' sexecutive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Essential Duties and Job Responsibilities

• Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of leadership regarding internal and external relations and correspondences and screening communications.
• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
• Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
• Track internal and external contacts and maintain contact database.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision.
• Provide back-up administrative support to other departments as necessary.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
• Other duties as required.

Education

• 5+ years of experience supporting administrative functions at the executive level

Experience

• Experience working in healthcarepreferred
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency
• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Ability to observe strict confidentiality in all aspects of services provided
• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
• Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
• Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
• Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
• Proven ability to work independently
• Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
• Demonstrated ability to meet project deadlines
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Ability to consistently strive for excellence and exercise good judgment.
• Dependability, dedication, and independence
• Understanding of HIPAA and importance of privacy of patient data
• Ability to work well under pressure while maintaining a professional demeanor

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

• Competitive salary
• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment. With matching program.
• Paid Time Off (PTO): Accrue up to 4 weeks of time off, accrued sick leave and 6 holidays
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, Legal Services, Pet Insurance and more.