Executive Assistant

Top Tier Consulting | T2C; Thousand Oaks (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

Top Tier Consulting | T2C is seeking an experienced administrative professional to support a Partner. Responsibilities include managing schedules, handling inquiries, and coordinating travel arrangements.

The candidate should have extensive administrative skills, project management background, and the ability to draft legal documents. A Bachelor's degree is preferred, along with healthcare industry knowledge. The position allows for flexibility and offers the opportunity to work from home.

Qualifications

• 7+ years of top-notch administrative experience.
• Project management background with experience managing people and deliverables.
• Exceptional organizational skills.

Responsibilities

• Manage the Partner's Outlook and scheduling.
• Represent the Partner on calls and inquiries.
• Coordinate travel arrangements for Partners and staff.

Skills

Administrative skills

Project Management

Problem solving

Communication skills

Microsoft Office Proficiency

Education

Bachelor's degree

Job description

Who is T2C | Top Tier Consulting?

We are T2C, a small and fast growing healthcare management consulting firm that provides strategy, operations and information technology management consulting services to client organizations in the healthcare industry.

What Do We Do

• Align Business and IT Strategy: We are masters at facilitating clients through difficult decisions and guiding them to the right actions.
• Define IT Strategy: Whether it’s planning for Enterprise Wide IT services and systems, or how to automate nursing in a large provider organization, T2C has the experience and subject matter expertise to define the right options that will allow for pragmatic actions.
• Integrate Information and Data Driven Systems: Business Intelligence, Big Data, Advanced Analytics.
• Realize Integrated Architecture: Today’s envisioned, advanced care models demand a level of technology architecture integration never seen before while the lines continue to blur between payer and provider.
• Implement Technology-Enabled Business Processes – The use of BPM tools continues to gain momentum. We have relevant experience with the current solutions available to payers and providers.

Job Description

Responsibilities include:

• Manage Outlook for one of the Firm's Partners, which includes responding to emails and meeting requests and ensuring on schedule.
• Represent Partner for occasional calls, and responding to inquiries.
• Heavy calendar coordination for the Partner and several Practice Directors.
• Coordinate travel arrangements for Partner and occasionally other Partners and staff members, including hotel and airfare booking.
• Manage expenses and reports for Partners including, keeping a close interaction with the online expense reporting system, Expensify, and invoice receipt package creation.
• Working closely with the Firm's administrative team on special projects including Firm Events, etc.
• Keep up with the latest trends and ‘hot topics’ in the healthcare field and draft articles for publishing.
• Assist senior leadership team by drafting legal forms and contracts for approval.

Qualifications

We are expecting candidates to have:

• Top notch Administrative skills, 7+ years of experience preferred.
• Project Management background – experience managing people, dates and deliverables.
• Demonstrated you've been there / done that working with executive level professionals.
• Problem solving, attention to detail, and organizational skills.
• Flexibility, able to work solo one day and then collaborate with stakeholders up, down, across, and outside of the business the next.
• Entrepreneurial mind-set, high energy spirit, and ability to get things done.
• Honed and exceptional communication skills including: written, presentation, meeting facilitation.
• Expertise with Microsoft Office suite of tools.
• Bachelor's degree preferred.
• Healthcare knowledge/background preferred.
• Ability and desire to work from home.

Additional Information

All your information will be kept confidential according to EEO guidelines.