Executive Assistant

Xclusive Trading Inc.; Texas; In loco; USD 42.000 - 60.000; Tempo pieno

Descrizione del lavoro

Xclusive Trading Inc. is seeking a highly organized Administrative Assistant to support its Executive Office. This role will partner with the Executive Assistant and CEO, managing calendars, reports, and complex Excel-driven documents in a fast-paced, growth-oriented environment.

You will handle confidential information with discretion, coordinate across departments, and identify process improvements to streamline operations. This role offers growth opportunities within a scaling organization.

Competenze

• 2+ years of administrative or executive support experience.
• Strong proficiency in Microsoft Excel and Windows-based systems.
• Highly organized with exceptional attention to detail.
• Ability to multi-task, prioritize, and adapt quickly in a fast-moving environment.
• Strong problem-solving skills and ability to think outside the box.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and reliability.

Mansioni

• Provide day-to-day administrative support to the Executive Assistant and CEO.
• Manage calendars, scheduling, and coordination across multiple stakeholders.
• Prepare reports, presentations, and spreadsheets with heavy Excel usage.
• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks.
• Assist with project coordination across departments.
• Handle confidential information with discretion and professionalism.
• Identify inefficiencies and proactively suggest process improvements.
• Support ad hoc requests and quickly pivot between competing priorities.

Conoscenze

Administrative support

Multitasking

Attention to detail

Communication skills

Discretion

Professionalism

Problem solving

Strumenti

Microsoft Excel

Windows-based systems

Descrizione del lavoro

Job Description

ABOUT THE ROLE

We’re looking for a highly organized, tech-savvy Administrative Assistant to support our Executive Office. This role goes beyond traditional admin work — you’ll act as a key partner to the Executive Assistant, helping manage shifting priorities, streamline processes, and keep high-level operations running smoothly.

The right person is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days look the same. You’ll gain real exposure to high-impact work and have room to grow within a dynamic, scaling organization.

KEY RESPONSIBILITIES

• Provide day-to-day administrative support to the Executive Assistant and CEO
• Manage calendars, scheduling, and coordination across multiple stakeholders
• Prepare reports, presentations, and spreadsheets with heavy Excel usage
• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
• Assist with project coordination across departments
• Handle confidential information with discretion and professionalism
• Identify inefficiencies and proactively suggest process improvements
• Support ad hoc requests and quickly pivot between competing priorities

QUALIFICATIONS & SKILLS

• 2+ years of administrative or executive support experience
• Strong proficiency in Microsoft Excel and Windows-based systems
• Highly organized with exceptional attention to detail
• Ability to multi-task, prioritize, and adapt quickly in a fast-moving environment
• Strong problem-solving skills and ability to think outside the box
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and reliability

IDEAL CANDIDATE TRAITS

• Doesn’t wait for direction — anticipates needs before they’re asked
• Comfortable handling multiple projects with competing deadlines without losing momentum
• A proactive thinker who improves processes, not just follows them
• Calm under pressure and quick to pivot without dropping the ball
• Brings professionalism and discretion to every interaction, especially in sensitive situations

Company Description

Over the years, this family owned business has experienced an immense growth and has become a vertically integrated distributor, supplier, and retailer of specialty mobile phones, wireless accessories and full-service Metro By T-Mobile dealer with over 400+ locations in 19+ states.