Executive Assistant

Sharp Decisions; Tallahassee, Northern (FL, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Sharp Decisions is seeking a paralegal/legal secretary with 3–5 years of experience, familiar with Florida court systems. The role involves filing documents with the court, coordinating with judge assistance, and managing attorney case files and calendars.

Responsibilities include drafting, word processing, creating documents from templates, and supporting multiple attorneys with standard secretarial duties. Proficiency in Microsoft Office is required.

Qualifications

• 3–5 years paralegal/legal secretary experience.
• Familiar with Florida court systems.
• Experience filing court documents.
• Ability to contact judge assistance.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Excellent organizational skills and case file management.

Responsibilities

• Act as the legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with tribunals.
• Serve or arrange service of documents; maintain case files.
• Prepare subpoenas, discovery requests, schedule hearings/depositions.
• Retain and schedule court reporters and obtain transcripts.
• Perform general secretarial duties (phone, travel arrangements).
• Close case files and support office management.

Skills

Paralegal experience

Florida court systems

Filing court documents

Attorney calendar management

Case file management

Drafting documents

MS Office proficiency

Word processing

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.