Executive Assistant

Translucent Solar; Summerville (SC); Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

Translucent Solar LLC in Summerville, SC is seeking an experienced executive assistant to support two Managing Directors. You will manage calendars, coordinate meetings, prepare agendas, and track action items to keep priorities aligned.

The role includes travel planning, document preparation, confidential records management, cross‑department communication, and coordinating with Finance, HR, and facilities to ensure smooth operations and professional external interactions.

Jobbeschreibung

Job Description

Job Description

Job Duties and Responsibilities

• Manage executive calendars and priorities. Coordinate schedules for multiple Managing Directors, resolve scheduling conflicts, arrange appointments, and ensure adequate preparation time for meetings and key commitments.
• Coordinate meetings and follow-up. Prepare agendas and supporting materials, arrange meeting spaces and virtual connections, record minutes as requested, and track action items, responsible parties, and deadlines.
• Prepare executive communications. Draft, proofread, and organize correspondence, reports, presentations, and other business documents. Screen and prioritize incoming communications and route matters to the appropriate person.
• Arrange business travel. Coordinate domestic and international transportation, accommodations, meeting schedules, and detailed itineraries. Assist with travel documentation and expense reports in accordance with company procedures.
• Track projects and commitments. Maintain executive task lists, request updates from department leaders, monitor deadlines, and bring delays or unresolved matters to the Managing Directors' attention.
• Serve as a professional point of contact. Coordinate communication between the Managing Directors and internal departments, customers, suppliers, visitors, and other stakeholders while exercising appropriate discretion.
• Maintain confidential records. Organize executive files, business records, and sensitive correspondence. Route documents for review, approval, and signature, and maintain appropriate access controls and version accuracy.
• Support administrative coordination. Prepare expense submissions, route invoices and purchase requests through established approval processes, and coordinate with Finance, Human Resources, and other departments as needed.
• Organize executive and facility visits. Coordinate visitor schedules, meeting arrangements, hospitality, and event logistics. Work with facility personnel to communicate applicable visitor access and safety requirements.

Company Description

Translucent Solar LLC is an American solar module manufacturer located in Summerville, SC. The company produces high-performance photovoltaic modules for the Residential, Commercial & Industrial (C&I), community solar, and utility-scale markets, enabling customers to access reliable U.S.-made products, domestic content benefits, and a resilient supply chain. Through advanced manufacturing, strategic partnerships, and a commitment to quality, Translucent Solar is helping power America's clean energy future.