Executive Assistant

Xclusive Trading Inc; Sugar Land (TX); On-site; USD 150,000 - 190,000; Full time

Job summary

Xclusive Trading Inc is seeking a Strategic Executive Partner who acts as an extension of the President, turning vision into execution and removing obstacles before they materialize. You will be embedded in high-stakes decisions and initiatives across the business, not waiting for direction but acting with initiative to move quickly.

You will use AI tools and a strategic mindset to drive cross-functional initiatives, manage stakeholder expectations, and push for rapid, high-impact outcomes while

Qualifications

• 5–10 years in a high-performance environment (e.g., management consulting, investment banking, chief of staff, or fast-scaling startup).
• Proven track record driving complex, multi-stakeholder initiatives to completion.
• Experience operating as a trusted proxy for a C-suite or senior executive.
• Expert-level proficiency with AI tools and modern productivity stacks.

Responsibilities

• Serve as the President’s primary proxy—attending meetings, representing positions, and making decisions on their behalf when delegated.
• Own the President’s most critical cross-functional initiatives from briefing to completion.
• Anticipate needs and bottlenecks; proactively clear the path for maximum leadership leverage.
• Navigate internal and external conflicts with authority; negotiate and push for yes.
• Synthesize complex information into sharp, decision-ready briefs, memos, and presentations.
• Deploy AI tools, automation, and emerging tech to accelerate workflows.

Skills

High-Agency Execution

Executive proxy

AI fluency

Written & verbal communication

Negotiation

Cross-functional leadership

Bias for action

Discretion & confidentiality

Education

MBA or advanced degree

Tools

AI tools (ChatGPT, Claude, Perplexity, Notion AI)

Job description

THE ROLE

This is not a traditional Executive Assistant role. The Strategic Executive Partner operates as an extension of the President — a high-agency operator who turns vision into execution, removes obstacles before they materialize, and ensures the organization moves at the speed the President demands.

You will be embedded in the highest-stakes decisions, conversations, and initiatives across the business. You don’t wait to be told what’s needed — you already know. You don’t accept “no” as a final answer — you find another way. You don’t manage a calendar — you manage outcomes.

WHAT YOU’LL OWN

• Execution & RepresentationServe as the President’s primary proxy — attending meetings, representing positions, and making decisions on their behalf when delegated.
• Strategic Project OwnershipOwn the President’s most critical cross-functional initiatives from briefing to completion, driving alignment across departments and stakeholders.
• Force MultiplicationAnticipate needs, bottlenecks, and risks before they surface. Proactively clear the path so the President can operate at full leverage.
• Conflict Resolution & NegotiationNavigate internal and external conflicts with authority. Negotiate, push back, upscale, and resolve — whatever it takes to get to yes.
• Intelligence & CommunicationSynthesize complex information into sharp, decision-ready briefs, memos, and presentations. Cut through noise and surface what matters.
• AI-Powered OperationsDeploy AI tools, automation, and emerging technology to accelerate workflows, reduce friction, and solve problems faster than anyone else in the room.
• Stakeholder ManagementManage high-stakes external relationships — partners, vendors, investors, and executives — with discretion, polish, and follow-through.
• Accountability & Follow-ThroughHold the organization accountable to the President’s priorities. Track commitments, flag misalignment, and close the loop.

WHO YOU ARE

• You operate with extreme ownership. When something is yours, it gets done — full stop.
• You are persuasive and relentless. “That can’t be done” is a starting point, not an answer.
• You read rooms, politics, and people quickly. You know when to push hard and when to finesse.
• You are comfortable sitting in ambiguity and making sharp judgment calls without a playbook.
• You are fluent in AI tools — not as a novelty, but as a core part of how you work every day.
• You match the President’s pace. Fast, direct, high-standard, no excuses.
• You are discreet. You handle sensitive information, conversations, and relationships with absolute confidentiality.
• You have a bias for action but know when alignment matters more than speed.

CORE COMPETENCIES

High-Agency Execution

Conflict Resolution

AI & Tech Fluency

Strategic Judgment

Stakeholder Influence

Persuasion & Negotiation

Cross-functional Leadership

Written Communication

Operational Problem-Solving

QUALIFICATIONS

• Required:5–10 years in a high-performance environment — management consulting, investment banking, chief of staff, or a fast-scaling startup.

• Demonstrated track record of driving complex, multi-stakeholder initiatives to completion.
• Experience operating as a trusted proxy or right hand for a C-suite or senior executive.
• Expert-level proficiency with AI tools (ChatGPT, Claude, Perplexity, Notion AI, etc.) and modern productivity stacks.
• Exceptional written and verbal communication — you can write a board-level memo or a persuasive one-pager in the same afternoon.
• History of navigating difficult negotiations and organizational resistance — and winning.
• Preferred:MBA or advanced degree.
• Experience in [your industry] or a closely adjacent field.
• Familiarity with automation tools, workflow builders, or lightweight technical skills (SQL, APIs, no-code platforms).

WHAT THIS ROLE IS NOT

This is NOT

• A calendar management role
• A gatekeeping/scheduling function
• An administrative support position
• A role for someone who waits to be told what to do
• A role for someone who accepts the first “no”

This IS

• A strategic operator role with real authority
• A seat at the table for high-stakes decisions
• A path to Chief of Staff or VP-level scope
• A role for someone who runs toward hard problems
• A role for someone who figures out another way