Executive Assistant

Waste Harmonics Keter; Stamford (CT); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k) matching

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

7 Paid Holidays

Job summary

Waste Harmonics Keter is seeking an Executive Assistant to provide high-level administrative and operational support to the senior executives. You will manage complex calendars, coordinate travel, prepare materials, and act as a liaison across the organization.

The ideal candidate is organized, proactive, discreet, and capable of handling confidential information while delivering polished communications and presentations.

Qualifications

• 3–5 years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role.

Responsibilities

• Provide high-level administrative support to senior executives and leadership team.
• Manage complex executive calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements, itineraries, and meeting logistics.
• Prepare executives for meetings by organizing agendas, presentations, briefing materials, and supporting documentation.
• Draft, edit, and distribute executive correspondence, presentations, company announcements, newsletters, talking points, and other executive communications.
• Prepare reports, presentations, and executive-level materials with professionalism and accuracy.

Skills

Executive support

Calendaring

Travel coordination

Written communication

Multitasking

Discretion

Relationship building

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Microsoft Teams

Zoom

Job description

Who We Are

We are Waste Harmonics Keter, your partner in handling complex waste operations. Growing steadily for nearly 25 years, we have become the choice provider for managed waste services by pairing high-touch, white-glove customer service with data-driven, tech-enabled programs. From developing proprietary monitoring technology to linking arms with other industry leaders to strengthen our operations, we have a storied history of doing what's needed to serve our customers well.

Who We're Looking For

The Executive Assistant provides high-level administrative and operational support to senior executives while serving as a trusted partner to the executive leadership team. This role is responsible for ensuring the efficient coordination of executive priorities, managing complex schedules, facilitating communication, and supporting strategic initiatives that enable leadership to focus on driving business results. The ideal candidate is highly organized, proactive, and polished, with exceptional judgment, discretion, and attention to detail. This individual thrives in a fast-paced environment, anticipates executive needs, and possesses outstanding written communication skills to prepare executive messaging, presentations, company announcements, and other leadership communications. Success in this role requires balancing operational excellence with the ability to manage confidential information and support key organizational initiatives.

What You'll Be Doing

• Provide high-level administrative support to senior executives and members of the leadership team
• Manage complex executive calendars, meetings, appointments, and scheduling priorities
• Coordinate domestic travel arrangements, itineraries, and meeting logistics
• Prepare executives for meetings by organizing agendas, presentations, briefing materials, and supporting documentation
• Draft, edit, and distribute executive correspondence, presentations, company announcements, newsletters, talking points, and other executive communications
• Prepare reports, presentations, and executive-level materials with a high degree of professionalism and accuracy
• Serve as a primary liaison between executives, leadership team members, employees, and external stakeholders
• Coordinate leadership meetings, capture meeting notes, track action items, and ensure timely follow-up
• Anticipate executive needs and proactively resolve scheduling, communication, and operational challenges
• Handle highly confidential business information with professionalism, integrity, and discretion
• Partner cross-functionally to coordinate executive initiatives, company communications, and strategic projects
• Maintain organized records, executive files, and business documentation
• Identify opportunities to improve administrative processes, executive workflows, and organizational efficiency
• Support additional executive and business initiatives as assigned

What You'll Bring To The Table

• 3–5 years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role
• Excellent written, verbal, and interpersonal communication skills
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience using collaboration platforms such as Microsoft Teams and Zoom
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously
• Strong attention to detail and commitment to producing high-quality work
• Ability to exercise sound judgment, work independently, and solve problems proactively
• High level of professionalism, discretion, and integrity when handling confidential information
• Resourceful, adaptable, and able to thrive in a fast-paced, evolving environment
• Strong relationship-building skills with the ability to interact confidently across all levels of the organization

Preferred Skills

• Bachelor's degree in Business Administration, Communications, Public Relations, or a related field
• Experience supporting C-suite or executive leadership teams
• Experience preparing executive presentations, company announcements, newsletters, or leadership communications
• Familiarity with internal communications and corporate branding best practices
• Experience coordinating executive meetings, leadership events, and strategic initiatives

What's Good To Know

• This is a highly visible role that partners closely with executive leadership and cross-functional teams across the organization
• Success in this position requires exceptional organization, flexibility, and the ability to manage changing priorities with minimal direction
• Strong written communication skills are essential, as the role supports executive messaging and company communications
• A high degree of professionalism, confidentiality, and sound judgment is required when handling sensitive business information
• This position offers the opportunity to contribute to executive effectiveness, organizational communication, and strategic business initiatives

What We Bring To The Table

• Competitive Compensation
• Annual Bonus Plan at Every Level
• Continuous Learning and Development Opportunities
• 401(k) Retirement Savings with Company Match; Immediate Vesting
• Medical & Dental Insurance
• Vision Insurance (Company Paid)
• Life Insurance (Company Paid)
• Short-term & Long-term Disability (Company Paid)
• Employee Assistance Program
• Flexible Spending Accounts/Health Savings Accounts
• Paid Time Off (PTO), Including Birthday Off, Community Volunteer Hours, and a Friday Off in the Summer
• 7 Paid Holidays

At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.