Executive Assistant

Spokanevalleychamber; Spokane Valley, Northern (WA, KY); Hybrid; USD 25,000 - 36,000; Part time

Job summary

ActionCOACH Spokane is seeking an organized, proactive Executive Assistant to partner with our leadership team and ensure smooth operations. The role supports the firm owner and coaches, manages client interactions, and coordinates workshops and events.

The candidate will handle calendars, reports, and vendor coordination, with a focus on delivering an outstanding experience to clients and staff. Flexible hours with potential for full-time.

Qualifications

• Strong organizational and communication skills.
• Advanced Microsoft Office proficiency including Outlook.
• Experience with CRM software (Dynamics 365 is a plus).
• Experience with Adobe suite is preferred.

Responsibilities

• Manage executive calendars, meetings, and events.
• Provide support for the firm owner and other coaches.
• Serve as the primary point of contact for clients and visitors.
• Coordinate workshops, networking events, and company activities.
• Prepare reports, presentations, and client materials.
• Process invoices, maintain office operations, and manage supplies.
• Update the CRM.
• Support strategic projects while maintaining confidentiality and professionalism.
• Contribute to a positive team culture and continuous improvement.

Skills

Organizational skills

Communication skills

Multitasking

Tools

MS Office (Outlook)

CRM software (Dynamics 365)

Adobe Creative Suite

Job description

At ActionCOACH Spokane, we believe that great businesses are built by great people who share a common set of values. Our culture is the foundation of everything we do, and we are committed to creating an environment where our team thrives personally and professionally.

We're looking for an exceptional Executive Assistant who is highly organized, proactive, resourceful, and thrives in a fast-paced environment. This individual will serve as a trusted partner to the leadership team, helping keep operations running smoothly while delivering an outstanding experience for our clients and team members.

Responsibilities

• Manage executive calendars, meetings, and events.
• Provide support for the firm owner and other coaches.
• Serve as the primary point of contact for clients and visitors.
• Coordinate workshops, networking events, and company activities.
• Prepare reports, presentations, and client materials.
• Process invoices, maintain office operations, and manage supplies.
• Update the CRM.
• Support strategic projects while maintaining confidentiality and professionalism.
• Contribute to a positive team culture and continuous improvement.

Qualifications

• Strong organizational and communication skills.
• Advanced Microsoft Office proficiency including Outlook.
• Experience with CRM software (Dynamics 365 is a plus).
• Professional, dependable, and able to manage multiple priorities.
• Experience with Adobe suite is preferred.

This is a part-time position (flexible hours) in an office position with the possibility of some remote work. Potentially may evolve to full time in the future. Compensation is $22/hour.