Executive Assistant

Search Solution Group; South Jordan (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

Search Solution Group in Utah is seeking an experienced Executive Assistant to provide high-level support to the Chief Strategy Officer in a fast-paced, financial services-oriented environment. This contract-to-hire role is fully onsite in South Jordan.

The ideal candidate will manage executive calendars, coordinate travel, draft correspondence, and handle confidential information with discretion while partnering with senior leadership to keep priorities moving forward.

Qualifications

• 3–5+ years of Executive Assistant experience supporting a VP, C-Suite executive, or senior leader.
• Experience in financial services, finance, accounting, tax, investment, or professional services preferred.
• Proven ability to manage complex calendars, priorities, confidential information and executive communications.

Responsibilities

• Manage and proactively maintain a complex executive calendar, including scheduling, prioritization, conflicts, and meeting logistics.
• Anticipate needs and address administrative details before they become distractions.
• Coordinate business travel, itineraries, reservations, and other logistics.
• Draft and manage correspondence, emails, scheduling communications, and other executive communications.
• Track action items, deadlines, commitments, and follow-ups to ensure nothing falls through the cracks.
• Coordinate with internal teams and leadership to keep priorities moving forward.
• Handle sensitive business, financial, employee, and executive information with discretion.
• Assist with presentations, reports, research, special projects, and other executive-level initiatives.

Skills

Executive support

Calendar management

Travel coordination

Executive communication

Discretion

Education

Bachelor's degree preferred

Tools

MS Office

Outlook

PowerPoint

Excel

Job description

Job Description

Job Description

Executive Assistant to Chief Strategy Officer

** Contract-to-Hire | South Jordan, UT**
** Schedule:** Monday–Friday, 8:00 AM–5:00 PM | Fully Onsite

We are seeking an experienced Executive Assistant to provide high-level support to a Chief Strategy Officer in a fast-paced, financial services-focused environment. This is a Contract-to-Hire opportunity for someone looking to build a long-term partnership with a senior executive and become a trusted extension of their office.

This role goes beyond traditional administrative support. The ideal candidate will be highly organized, proactive, business-minded, and confident working with a senior executive who has a direct communication style and high expectations.

What You’ll Do

• Manage and proactively maintain a complex executive calendar, including scheduling, prioritization, conflicts, and meeting logistics.
• Anticipate the CSO's needs and proactively address administrative details before they become distractions.
• Coordinate business travel, itineraries, reservations, and other logistics.
• Draft and manage correspondence, emails, scheduling communications, and other executive communications.
• Track action items, deadlines, commitments, and follow-ups to ensure nothing falls through the cracks.
• Coordinate with internal teams and leadership to keep priorities moving forward.
• Help organize and prioritize information so the CSO can quickly understand what requires attention or action.
• Handle sensitive business, financial, employee, and executive information with a high level of discretion.
• Assist with presentations, reports, research, special projects, and other executive-level initiatives.
• Provide occasional personal administrative support as needed.
• Build strong relationships across the organization while maintaining professionalism and confidentiality.

What We’re Looking For

• 3–5+ years of Executive Assistant experience specifically supporting a VP, C-Suite executive, or similarly senior leader.
• Financial services, finance, accounting, tax, investment, or professional services experience strongly preferred.
• Proven experience managing complex calendars, competing priorities, confidential information, and executive communications.
• Excellent organization, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Ability to anticipate needs and work independently with limited direction.
• Comfortable working with a senior executive who has a direct communication style and high expectations.
• Confident, emotionally mature, and able to handle challenging conversations without taking feedback personally.
• Strong judgment and the ability to determine what requires executive attention and what can be handled independently.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating executive travel and logistics is a plus.

The Right Fit

We’re looking for someone who is organized, sharp, confident, and proactive. You should be comfortable working with a strong personality, receiving direct feedback, and operating in an environment where priorities can shift quickly.

The ideal candidate doesn’t simply wait for instructions—they think ahead, understand the "why" behind their work, and take ownership of getting things done.

A background in financial services or a related professional environment is especially valuable, as this role requires someone who can quickly understand business priorities and operate with a high level of discretion.

What Success Looks Like

You’ll become a trusted partner to the CSO—someone who protects their time, keeps priorities moving, anticipates needs, and makes the day-to‑day easier.

** The goal is simple:** create capacity for the executive to focus on strategy and leadership while you confidently own the details.

Contract-to-Hire Opportunity

This position begins as a contract-to-hire opportunity, with the intention of transitioning to a permanent position for the right fit.