Executive Assistant

Production Resource Group; Secaucus (NJ); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Collaborative environment

Job summary

Production Resource Group (PRG) is seeking an Executive Assistant to provide high-level administrative support to the Chief People Officer in Secaucus, NJ. The role demands exceptional judgment, discretion, and meticulous calendar and travel coordination across time zones, partnering with senior leadership to drive efficiency and clear communication.

The successful candidate will manage confidential information, prepare reports, and coordinate meetings, meals, and events, while maintaining

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• In office position; based in Secaucus, NJ with potential NYC/NJ metro office work.
• 5+ years supporting C-suite executives in a corporate, fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Manage complex and dynamic executive calendars across multiple time zones.
• Coordinate domestic and international travel for executives, including visas and accommodations.
• Prepare and edit documents, reports, and presentations with high accuracy.
• Ensure materials and agendas are ready ahead of meetings.
• Track executive-related items such as expense reports and action items.
• Act as liaison between executives and internal/external stakeholders.
• Represent executives in communications when appropriate.
• Handle confidential information with discretion and professionalism.
• Identify opportunities for process improvements and implement efficient systems.
• Coordinate executive meals, events, and off-site meetings with catering.
• Support cross-functional relationships to maximize executive time and impact.

Skills

C-suite support

Calendar management

Communication skills

Organizational skills

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Production Resource Group (PRG) unites exceptional people and deep production expertise to bring ambitious creative visions to life. As a global production partner across Music & Live TV, Corporate Events & Brand Experiences, TV & Film, Broadway and Sports, we deliver more than 5,000 events a year from 33 locations.

Our teams cover lighting, audio, video, LED, camera, rigging, scenic, automation, broadcast and crew, so wherever you start at PRG, you’ll work alongside specialists in every production discipline. Projects range from a single rental to fully integrated productions, and with a presence across five continents, there’s plenty of room to grow.

At PRG, our people make it possible. Whatever your role, your work shows up in what audiences experience on stage, on screen and beyond.

Responsibilities

The Executive Assistant provides high-level administrative support to the Chief People Officer and may support other C-Level executives. Serving as a trusted partner to these executives and their teams, this role manages complex calendars and priorities, coordinates meetings and travel, prepares reports and presentations, tracks key initiatives, and supports strategic planning efforts.

Success in this position requires exceptional judgment, discretion, attention to detail, and organizational skills, along with the ability to anticipate needs and navigate competing priorities in a fast-paced executive environment. The ideal candidate is proactive, resourceful, and comfortable working onsite in close partnership with senior leadership.

Responsibilities:

• Manage complex and highly dynamic Executive calendars, including prioritization, and aligning schedules across time zones.
• Coordinate all aspects of the Executives’ travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements
• Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.
• Ensure the Executives have appropriate materials printed and ready ahead of meetings
• Prepare and track various executive administrative items (e.g. expense reports)
• Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.
• Serve as a trusted representative of the Executives in internal communications and with external stakeholders when appropriate
• Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
• Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.
• Coordinate executive-level meals, events, and off‑site meetings, including reservations and catering.
• As a trusted advisor, you will help drive efficiency, foster strong cross‑functional relationships, and ensure the executives’ time and attention are optimized for maximum business impact.

Work Schedule & Availability

• Standard work schedule: Monday through Friday, primarily in office depending on business needs
• Additional hours, including evenings and weekends, may be required to accommodate time zone requirements, time sensitive matters and/or during peak business periods such as Executive and Board meetings.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience required.
• In office position. This role will work primarily out of Secaucus, NJ. Must be flexible and have the ability to occasionally work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, New Windsor and Westchester) as needed.
• 5+ years of experience providing administrative support to C-suite executives in a corporate, fast‑paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to anticipate needs, problem‑solve, and work independently.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong organizational and time‑management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Positive attitude and energy.

What We Offer:

• Competitive salary and benefits package.
• A collaborative and inclusive work environment.
• Work with a passionate team dedicated to making a positive impact.