Scenic Project Assistant

Production Resource Group; Town of New Windsor (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) retirement plan with company匹配

Job summary

Production Resource Group is seeking an entry-level Project Assistant to provide administrative support to Project Managers and the broader project team. You will help with scheduling, documentation, and logistics while building familiarity with the live events and scenic production process.

The role requires a high school diploma (Bachelor's in Technical Theater preferred) and hands-on experience with theater/scenic carpentry.

Qualifications

• High school diploma or equivalent required; Bachelor's in Technical Theater preferred.
• Hands-on experience with technical theater and scenic carpentry.
• Basic knowledge of scenic, theatrical, or display construction techniques.
• Familiarity with AutoCAD; knowledge of Inventor or Vectorworks is a plus.
• Strong organizational, time management, and multitasking skills.

Responsibilities

• Provide day-to-day administrative support to Project Managers and the team.
• Assist with scheduling meetings, calendars, and logistics for activities.
• Prepare and organize project documents: reports, schedules, POs, changes.
• Track progress and follow up to keep projects on schedule.
• Support estimation processes when needed and help with budgets/forecasts.
• Submit and track material orders (BOMs) and coordinate with Purchasing and Production.
• Assist with time sheets, new hire paperwork, and labor tracking.
• Organize digital and physical project files; maintain photo/video records.
• Respond to client inquiries or route to the right team member.
• Coordinate travel and on-site logistics for team members as required.
• Take part in wrap-up and Lessons Learned meetings to improve workflows.

Skills

Administrative support

Scheduling

Documentation

Communication

Teamwork

Time management

Multitasking

Detail orientation

Education

Bachelor's degree in Technical Theater or related field

High school diploma or equivalent

Tools

AutoCAD

Inventor

Vectorworks

Job description

PRG is the world's leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG's innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

Project Assistants (PAs) provide essential administrative support to Project Managers and the broader department, helping to ensure smooth day-to-day operations. While often focused on scheduling, documentation, and coordination tasks, their success is driven by a proactive attitude, strong communication skills, and a genuine eagerness to learn and grow within the project environment.

Summary

Seeking candidates with entry-level experience in theatrical technical direction, scenic production management, and/or live event project management specializing in scenic construction. Highly qualified candidates will have a bachelor's degree in Technical Theater or equivalent experience in scenic fabrication and a desire & capacity to develop within the Project Management Department. This role requires the employee to be within commuting distance of a PRG Branch.

Responsibilities

• Provide day-to-day administrative support to Project Managers and the broader project team
• Assist with scheduling meetings, maintaining calendars, and coordinating logistics for internal and client-facing activities
• Prepare and organize project documentation, including reports, schedules, purchase orders, and change order forms
• Track task progress and follow up with team members to help keep projects on schedule
• Support the estimation process when needed
• Help maintain budgets, forecasts, and financial documents as directed
• Submit and track material orders (BOMs) and coordinate with Purchasing and Production as needed
• Assist with time sheet collection, new hire paperwork, and other labor trackingSupport internal communication across departments by sharing updates, reminders, and documentation
• Organize and maintain digital and physical project files for easy access and reference, including photo & video records of projects
• Respond to client inquiries as needed, or help route them to the appropriate team member
• Coordinate travel and on-site logistics for team members as required
• Participate in project wrap-up and "Lessons Learned" meetings to gain insight into workflows
• Maintain attention to detail when entering data, preparing documents, and tracking project elements
• Bring a positive, team-oriented attitude and a willingness to learn and grow in a fast-paced environment
• Support process improvements by identifying gaps or inefficiencies in administrative workflows
• Take initiative on assigned tasks and follow through to completion with minimal oversight
• Demonstrate professionalism, reliability, and clear communication in all interactions
• High school diploma or equivalent required; bachelor's degree in Technical Theater, Live Events, or related field preferred
• Basic knowledge of scenic, theatrical, or display construction techniques
• Hands‑on experience with technical theater and scenic carpentry
• Familiarity with AutoCAD; knowledge of Inventor or Vectorworks a plus
• Understanding of fabrication or manufacturing processes
• Strong organizational, time management, and multitasking skills
• Effective communication and interpersonal abilities
• Passion for personnel development and interest in growing within the Project Management Department

CA, CO, IL, NY, NJ and NV The pay range for this position is estimated to be $25.00-30.00/hour. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.

PRG is an Equal Opportunity Employer.

PRG is a drug-free work environment, pre-employment testing will be required.

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.