Executive Assistant

WPP; New York (NY); Hybrid; USD 50,000 - 105,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

WPP is seeking an Executive Assistant to support C‑level executives in New York. You will manage complex calendars, coordinate domestic and international travel, and lead event logistics.

The role requires a proactive, detail‑oriented professional who thrives in a fast-changing environment. Responsibilities include document creation in Word, Excel, and PowerPoint, handling confidential information, and collaborating with other assistants across the group.

Qualifications

• 10 years of project/program support experience.
• Minimum 5 years supporting C-level executives.
• Excellent written and verbal communication skills.
• Digitally savvy with Outlook calendar and MS Office.

Responsibilities

• Partner with executives to ensure duties are carried out accurately and efficiently.
• Manage several executive calendars and inform on availability, follow-up, and issues.
• Create domestic and international travel itineraries and manage details during travel.
• Lead projects for events, including agendas, logistics, and catering.
• Create/edit documents in Word, PowerPoint and Excel with precision.
• Control deadlines, agendas, and timelines for projects and deliverables.
• Handle confidential information discreetly.
• Collaborate with other assistants and cross‑functional teams.

Skills

Executive support

Calendar management

Travel planning

Project coordination

Outlook proficiency

MS Office (Word, Excel, PowerPoint)

Discretion & confidentiality

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

Calendar apps

Job description

WPP is the trusted growth partner for the world’s leading brands.

We unite cutting‑edge media intelligence and data solutions, world‑class creativity, next‑generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.

We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

For more information, visit WPP.com.

WPP is looking to add an Executive Assistant. Our teams are populated by a blend of brand, content and social experts: strategists & analysts, creatives & designers, producers & distributors, all committed to making the most of every media moment. We specialize in matching the right content to the right audience at the right moment; supported by best-in‑class automation tools to deploy tailored assets at scale. Everything we do is purpose‑built for the new marketing landscape.

What you'll be doing:

• Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
• Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow‑up regarding relevant business issues, both internal and external.
• Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
• Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
• Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
• Governing deadlines, agendas, and timelines for projects and other deliverables.
• Handling highly confidential information discreetly.
• Interfacing with the Function and supporting requests including partnering with other assistants across the group.
• You will liaise with Facilities, Auditors, Team Leaders and others across WPP network

What you'll need:

• 10 years of project/program support experience and a minimum of 5 years supporting C-level executives
• Proactive and continuous improvement mindset
• Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
• The ability to take initiative and manage programs end-to‑end with minimal oversight
• Acute attention to detail and understanding of best‑in‑class service/hospitality principals
• Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
• A high level of personal ownership, initiative, drive, accountability, and maturity
• Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
• Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint
• Knowledge of media, advertising, PR or marketing industry a plus

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

#LI-Hybrid

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, go to https://mybenefits.wpp.com/public/welcome for more details.

$50,000 - $105,000 USD

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

This role is based in our New York City office.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.