Executive Assistant

Gensler; Seattle (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide strategic support to a prominent architect in Seattle. This role offers a unique opportunity to enhance executive functions while fostering meaningful partnerships within a fast-paced environment. The ideal candidate will excel in communication and coordination, ensuring the executive's needs are met with precision and care. This in-person position promises growth and rewarding relationships, making it perfect for those passionate about delivering exceptional support and creating impactful experiences. Join a dynamic team committed to excellence and innovation in design.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Profit sharing

Employee stock ownership

Paid holidays

Paid time off

Professional development reimbursement

Twice annual bonus opportunities

Qualifications

• 8+ years supporting executive leaders in a corporate environment.
• Strong proficiency in Microsoft Office and presentation tools.

Responsibilities

• Manage complex calendar and email inbox for the executive.
• Build and maintain excellent client data and relationships.
• Plan and coordinate travel and meetings effectively.

Skills

Exceptional communication skills

Complex coordination

Emotional intelligence

Prioritization and multitasking

Attention to detail

Education

8+ years of experience as an Executive Assistant

Tools

Microsoft Office Suite

InDesign

Illustrator

Photoshop

Job description

Gensler's Northwest Region is looking for an Executive Assistant to provide strategic high-touch anticipatory support to an executive who is an award-winning architect and community leader in the greater Seattle area.

This is an exciting opportunity for an administrative professional to leverage their existing exceptional communications skills and complex coordination chops to elevate the executive support function to meet the executive’s and company’s needs over time. You will build a rich and meaningful partnership with this executive, working in a fast-paced environment that will provide, for the right candidate, an opportunity for growth and rewarding relationships throughout the firm and community. This is an in-person position in the downtown Seattle office.

What You Will Do

1. Manage and organize the executive’s highly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal & external requests, and providing recommendations that reflect business priorities and ensure he has a high impact.
2. Keep the executive well informed to help facilitate decision making; handle highly confidential and/or sensitive matters with discretion.
3. Build and maintain excellent client data and relationships; stay on top of relevant client information; this includes professional, daily communications with both internal and external shareholders with a keen attention to detail.
4. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
5. Proactively monitor the need for follow-up meetings and initiate planning as appropriate.
6. Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps.
7. Compile and submit accurate timesheets, expense reports as required and reconcile credit card statements monthly.
8. Address miscellaneous tasks as requested and proactively look for process improvements.
9. Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
10. Provide in-office support to executive, ranging from catering needs to AV assistance.

Your Qualifications

1. 8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage.
2. You are driven to create great experiences for others and have a genuine passion for providing outstanding support.
3. You practice emotional intelligence to deploy personalized support.
4. You are at ease yet professional with senior leadership and executives, both internally and externally.
5. You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles to being a sounding board for your executive.
6. You create clarity for others by delivering the right info, at the right time, through compelling communication.
7. You proactively anticipate the broader impact of everyday decisions & think through the logistics to create efficiencies.
8. You are agile at a moment’s notice, acting in ambiguity while exercising good judgment and discretion.
9. You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution.
10. Strong proficiency with Microsoft Office suite including Word, Excel, Outlook, PowerPoint, and Teams.
11. Proficiency with InDesign, Illustrator and/or Photoshop is ideal to assist in presentation preparation and staying on brand with company identity and level of excellence.

For consideration, please submit cover letter and resume in PDF format.

**The base salary will be estimated between $85,000 to $110,000 plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

About Us

At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives.

Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity and expression, age, status as a protected veteran, status as an individual with a disability, genetic information, marital or family status, or other applicable legally protected characteristics.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].