Executive Assistant

Rancher Hat Bar; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Rancher Hat Bar seeks an Executive & Personal Assistant to directly support the CEO and assist the COO and Director of Operations. The role involves managing complex calendars, travel, and correspondence while maintaining discretion and prioritizing urgent tasks in a fast-paced environment.

The ideal candidate is organized, proactive, and trustworthy, with strong communication skills and the ability to balance multiple executives and responsibilities as the company grows.

Qualifications

• Experience as an Executive or Personal Assistant to senior leadership.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-moving environment.

Responsibilities

• Manage CEO's calendar, meetings, and daily schedule.
• Coordinate travel and itineraries for business and personal needs.
• Handle emails, communications, documents, and special projects.
• Provide daily support to COO and Director of Operations as needed.
• Maintain discretion with confidential information.

Skills

Executive support

Organization

Communication

Multitasking

Proactivity

Problem solving

Team coordination

Flexibility

Discretion

Confidentiality

Job description

Executive & Personal Assistant to the CEO

Rancher Hat Bar is seeking a highly organized, proactive, and trustworthy Executive & Personal Assistant to directly support the CEO, while also providing daily support to the COO and the Director of Operations. This individual will help manage a fast-paced professional and personal schedule, anticipate needs, keep priorities organized, and take ownership of tasks from start to finish. The ideal candidate is resourceful, detail-oriented, discreet, and comfortable working in an environment where priorities can change quickly.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and daily schedule


• Coordinate business and personal travel, including flights, hotels, transportation, and itineraries


• Manage reminders, follow-ups, reservations, appointments, and important deadlines


• Assist with emails, communications, documents, and special projects


• Handle personal tasks, errands, purchases, and scheduling as needed


• Provide daily support to the COO, including assisting with emails, follow-ups, personal errands, scheduling, and day-to-day tasks


• Provide occasional administrative and operational support to the Director of Operations as needed


• Coordinate with executives, employees, vendors, and outside contacts on behalf of the CEO and executive team


• Help ensure important emails, requests, and action items are followed through to completion


• Anticipate needs and proactively solve problems before they reach the CEO or executive team


• Maintain complete discretion with confidential business and personal information


• Help keep the CEO organized, prepared, and focused on the highest-priority responsibilities


• Assist with additional business or personal needs as they arise in a rapidly growing company


• Must be able to manage multiple people at one time, experience assisting multiple C-Suites is preferred but not required.

Qualifications

• Previous Executive Assistant, Personal Assistant, or similar high-level administrative experience preferred


• Exceptional organization, time management, and attention to detail


• Strong written and verbal communication skills


• Ability to multitask and prioritize in a high-pressure, fast-moving environment


• Highly proactive, resourceful, and comfortable working independently


• Strong problem-solving skills and a \"figure it out\" mentality


• Ability to successfully support multiple executives while understanding changing priorities


• Flexible and willing to assist outside of traditional administrative responsibilities when needed


• Professional, dependable, and extremely trustworthy


• Must maintain a high level of confidentiality and discretion