Executive Assistant

Wesley Mingledorff Talent Partners; Savannah (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Wesley Mingledorff Talent Partners is seeking an experienced Executive Assistant in Savannah, GA to provide high-level support to senior leadership. The role is on-site and requires strong organizational skills, discretion, and the ability to manage complex calendars and travel.

You will coordinate meetings, prepare executives for engagements, and support administrative and operational activities across a creative environment, including curatorial and exhibition teams.

Qualifications

• 5+ years of executive support experience
• Experience in an art, museum, gallery, or creative environment
• Strong MS Word, Excel, and database skills
• Excellent organization, communication, prioritization and problem-solving skills
• Ability to handle confidential and sensitive information with discretion
• Flexibility during major events, peak periods, and executive travel

Responsibilities

• Manage a senior executive’s complex calendar, meetings, confidential documents, and day-to-day priorities
• Prepare the executive for meetings and keep key projects moving during travel
• Coordinate onboarding, staff meetings, events, travel, reimbursements, and administrative approvals
• Support museum and exhibition operations, including budgets, invoices, purchase orders, vendor bids, shipping, and artist expenses
• Coordinate visiting itineraries, travel arrangements, and hosting needs
• Assist curatorial and exhibitions teams with production needs, materials, and documentation
• Maintain exhibition records, shared files, meeting minutes, and other operational information
• Work closely with internal departments, curators, artists, vendors, and other partners

Skills

Calendar management

Executive support

Organizational

Communication

Discretion

Travel coordination

Tools

Microsoft Word

Microsoft Excel

Database

Job description

We're partnering with a Savannah organization seeking an experienced Executive Assistant to provide high-level support to senior leadership. This is a highly visible role for someone who is organized, detail-oriented, and comfortable managing a fast-moving executive office within a creative environment.

What You’ll Do

• Manage a senior executive’s complex calendar, meetings, confidential documents, and day-to-day priorities
• Prepare the executive for meetings and keep key projects moving during travel
• Coordinate onboarding, staff meetings, events, travel, reimbursements, and administrative approvals
• Support museum and exhibition operations, including budgets, invoices, purchase orders, vendor bids, shipping, and artist expenses
• Coordinate visiting itineraries, travel arrangements, and hosting needs
• Assist curatorial and exhibitions teams with production needs, materials, and documentation
• Maintain exhibition records, shared files, meeting minutes, and other operational information
• Work closely with internal departments, curators, artists, vendors, and other partners

What We’re Looking For

• 5+ years of related administrative or executive support experience
• Experience working in an art, museum, gallery, or similar creative environment
• Strong Microsoft Word, Excel, and database skills
• Excellent organization, communication, prioritization, and problem-solving skills
• Ability to handle confidential and sensitive information with discretion
• Flexibility during major events, peak periods, and executive travel

Preferred: Gallery experience

Travel: Less than 10%

This is an on-site opportunity in Savannah, GA.