Executive Assistant

Cottage Health; Santa Barbara (CA); On-site; USD 55,000 - 75,000; Part time

Job summary

Cottage Health seeks a temporary Executive Assistant in the Nursing Administration department to provide independent administrative support and develop workflow processes for a department and/or Vice President with minimal supervision.

Typical duties include preparing and editing letters and reports, scheduling meetings, arranging travel, taking minutes, and maintaining calendars. The role supports the VP and liaises with department staff to ensure smooth operations in Santa Barbara, CA.

Qualifications

• Preferred AA degree.
• Minimum 60 wpm keyboarding speed.
• Advanced skills in Word, Excel, PowerPoint and Outlook.

Responsibilities

• Prepares routine correspondence and edits for accuracy and professionalism; responds on behalf of Vice President as directed.
• Sends agendas, records minutes, transcribes, and distributes minutes.
• Coordinates meetings, travel arrangements, and other duties for the department and VP.
• Provides executive support including calendar management, mail handling, calls, and document filing.
• Gathers input and documents from sources for reports and presentations.

Skills

Typing 60 wpm

MS Word proficiency

MS Excel proficiency

MS PowerPoint proficiency

MS Outlook proficiency

Education

AA Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Cottage Health seeks a temporary Executive Assistant for the Nursing Administration department responsible for providing independent administrative support and develop workflow process and systems for a department and/or Vice President with minimal supervision and direction. Responsibilities include:

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation. Responds on behalf of Vice President as directed.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support to the Vice President, including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

Serves as liaison for the department/work unit.

This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.

Qualifications

All job qualifications listed indicate the minimum level necessary to perform this job proficiently.
LEVEL OF EDUCATION
Preferred: AA Degree
TECHNICAL REQUIREMENTS
Required: Minimum 60 wpm keyboarding/typing speed Advanced Microsoft Word, Excel, PowerPoint and Outlook skills

Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

*Pay for non-physician positions is determined based on related years of experience and internal equity. Eligible employees may also receive additional forms of compensation, including shift differentials, on-call pay, incentive pay, and bonus opportunities, where applicable. Manager and above positions may participate in Cottage Health’s annual management incentive program. Physician compensation is determined based upon specialty and may include bonus potential. For more information on our comprehensive Total Rewards offerings, please visit https://cottagehealth.org/careers/total-rewards .

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Our Mission

To provide superior health care for and improve the health of our communities through a commitment to our core values of excellence, integrity, and compassion.

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Equal Opportunity Employer

Cottage Health is an Equal Opportunity Employer. Cottage Health applicants are considered solely based on their qualifications, without regard to race, color, ethnicity, religion, age, gender, transgender status, gender expression and identity, national origin, ancestry, disability, sexual orientation, marital status, military status, or any other classification protected by law. This policy applies to all aspects of the relationship between Cottage Health and an applicant or employee. Cottage Health is committed to upholding discrimination-free hiring practices. We strive to cultivate an environment where exceptional people bring diverse perspectives and find belonging, support, and connection to their work.

Any Cottage Health applicants who require assistance or reasonable accommodations during the application process may request the need for accommodation with the Recruiter.