Executive Assistant

Archer; San Jose (CA); On-site; USD 114,000 - 128,000; Full time

Job summary

A leading aerospace company in San Jose is seeking an Executive Assistant to support C-Suite leadership. This dynamic role involves managing schedules, coordinating travel, and engaging in special projects. Ideal candidates will have experience in tech or start-up environments and possess strong interpersonal skills.

Qualifications

• 4+ years of supporting c-level executives.
• Background in tech/start-up companies.
• Ability to meet tight deadlines.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Handle travel coordination and expense reports.
• Engage in special projects impacting the organization.

Skills

Attention to Detail

Interpersonal Skills

Collaboration

Tools

G Suite

Zoom

SAP Concur

Job description

Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise.

Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members.

What You’ll Do:

In this position, you will serve as a key support to C-Suite leadership, ensuring their priorities are addressed and chipping in significantly to the smooth operation of the organization.This role offers both breadth in tasks and depth in interactions across various organizational levels. Handling critical information with discretion will be key. It promises a dynamic, engaging environment where learning and growth are at the forefront. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

Supporting our CTO and President of Engineering, this role will report to the Executive Assistant to the CEO.

• Calendar management, scheduling meetings, and coordinating the executives calendar
• Drive key team activities (such as staff meeting agendas, all-hands meetings, morale events)
• Complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Travel coordination both domestic and international followed by expense report processing
• You'll engage in special projects that impact the broader organization (such as Board of Directors, meetings, conferences / events, Earning calls and speaking engagements)
• Anticipating needs and reacting with the best interest of the team and Archer.
• Tracking and helping drive completion of key deliverables and following up on outstanding items
• Fostering a positive team environment and establish working relationships inside and outside of the organization

What You Need:

• 4+ years of supporting c-level executives
• Background in working for Tech and/or Start -up companies with fast pace volume
• Ability to demonstrate a positive and professional demeanor while navigating changes driven by the business and company priorities
• Superior attention to detail and ability to meet tight deadlines
• High level of integrity and discretion
• Demonstrated ability to design and improve processes
• Availability to be on-site at our San Jose HQ up to 5 days / week, plus occasional travel.
• Proficient with G Suite, Zoom, SAP Concur

Bonus Qualifications:

• Strong interpersonal skills are vital for building positive relationships with various stakeholders, including executives, team members, clients, and external partners
• Collaboration: The ability to work well in a team and collaborate with other support staff and departments
• It's inevitable that rapid changes will occur at times, and during these moments, your ability to maintain resourceful and collaborative communication is key.

Please note that this job description is intended to provide a general overview of the position and does not include an exhaustive list of responsibilities and qualifications

At Archer we aim to attract, retain, and motivate talent that possess the skills and leadership necessary to grow our business. We drive a pay-for-performance culture and reward performance that supports the Company’s business strategy. For this position we are targeting a base pay between $114,480 - $127,200. Actual compensation offered will be determined by factors such as job-related knowledge, skills, and experience.

Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer’s People Team [e-mail] . Reasonable accommodations will be determined on a case-by-case basis.

Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy .

Archer is unable to provide work visa sponsorship for this position at the present time.

Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.

Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out [e-mail] . All employment processes are managed by the Archer People Team.

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