Executive Assistant to the CEO

Ultimate Staffing; San Jose (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Ultimate Staffing is looking for an experienced Executive Assistant to support the CEO and COO at a leading company in San Jose, California. The ideal candidate will provide high-level administrative support, manage calendars, coordinate meetings, and handle confidential information with professionalism. This full-time role offers a fast-paced environment where your contributions will enhance organizational efficiency. Applicants must have a Bachelor's degree and a minimum of four years of related experience.

Qualifications

• At least four years of related experience required.
• Proficiency in English is essential.
• Valid Class C Driver's License.

Responsibilities

• Provide high-level administrative support to the CEO and COO.
• Manage the CEO's calendar and prioritize sensitive matters.
• Draft memos and prepare reports as needed.

Skills

Excellent verbal and written communication skills

Excellent organizational skills

Ability to function well in a high-paced environment

Attention to detail

Excellent time management skills

Ability to work with autonomy

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

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Base pay range

$40.00/hr - $48.50/hr

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Position Overview

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to join their client's esteemed team in San Jose, California. The successful candidate will provide high-level administrative support to the CEO and COO, ensuring smooth operations and enhancing organizational efficiency. This role requires a dedicated professional who thrives in a dynamic environment and is ready to tackle various responsibilities with precision and confidentiality.

Responsibilities

• Maintain confidentiality of highly sensitive information.
• Provide high-level administrative support and assistance to the CEO and COO.
• Manage the CEO's calendar, prioritizing sensitive matters.
• Plan, organize, and coordinate events, meetings, and travel arrangements.
• Draft memos, organize files, and collaborate on projects to support the CEO and COO initiatives.
• Track expenses and prepare weekly and monthly reports as needed.
• Manage information flows in a timely and accurate manner.
• Prepare reports, presentations, agendas, and record meeting minutes.
• Coordinate the production of board packets, agenda, and event logistics.
• Screen visitors, phone calls, emails, and physical mail for the CEO and COO.
• Perform other duties as needed.
  
  

Knowledge, Skills, and Abilities

• Ability to function well in a high-paced environment.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work with autonomy and a solution-based approach.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  
  

Qualifications

• Bachelor's degree.
• At least four years of related experience required.
• Valid Class C Driver's License.
  
  

Language Skill

• Proficiency in English.
  
  

Physical Demands

• Must be able to lift up to 15 pounds.
• Prolonged periods sitting at a desk and working on a computer.
  
  

Work Environment

Typical work week is Monday through Friday, 7:00 AM to 4:00 PM. The schedule can vary, including early start times and evening start times. After-hours and weekend work may be required on occasion.

Salary and Benefits

Salary: $40.00 to $48.50 per hour

Work Hours: Monday to Friday

Join a company that values its employees and offers promotional opportunities, valuable training, and an atmosphere of camaraderie and respect at all levels. If you are interested in this exciting opportunity, apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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