Executive Assistant

a.k.a. Brands; San Francisco (CA); On-site; USD 105,000 - 116,000; Full time

Benefits offered by this job

Competitive market-based compensation

Full range of health and welfare benefits

401(k) matching program

Employee Stock Purchase Plan

Job summary

a.k.a. Brands is seeking a highly organized Executive Assistant to support the Executive Leadership Team in San Francisco. This role is vital in managing executive schedules, handling sensitive information, and liaising with board members and brand leaders.

The ideal candidate should have extensive experience in high-level administrative functions and exceptional skills in Microsoft Office. The position offers competitive compensation, career growth, and a collaborative work culture.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.
• Strong proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint for financial reporting.
• Proven experience working closely with C-level executives, Board of Directors, and brand leaders.

Responsibilities

• Provide high-level administrative support to executive team members.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Act as a liaison between executives, the Board of Directors, and internal/external brand leaders.

Skills

Organizational skills

Communication skills

Confidentiality

Multitasking

Education

Bachelor's degree in Business, Communications, Finance or related field

Tools

Microsoft Office Suite

Job description

We are a lean, nimble, and highly adaptive team that works seamlessly and transparently with our Brands in order for them to take the spotlight. We focus our efforts and talents to drive best practices, capture new opportunities, and accelerate performance across our portfolio of brands. Joining the a.k.a. Brands team means rolling up your sleeves, digging into challenges, creating and implementing new strategies, and not being limited to the confines of a job title or job description. We all play on the same team and value the insights and contributions that every member of our team makes daily.

WHAT YOU’LL DO

We are seeking a highly organized and proactive Executive Assistant to support the Executive Leadership Team at a.k.a. Brands while also assisting with investor relations and corporate communications. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, effectively managing multiple priorities with efficiency and discretion. This role requires exceptional communication skills, a high level of confidentiality, and the ability to anticipate the needs of senior executives. Additionally, the Executive Assistant must be adept at interacting with the Board of Directors and brand leaders, ensuring seamless coordination and communication at the highest levels.

KEY RESPONSIBILITIES

• Provide high-level administrative support to executive team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents as needed, with a strong emphasis on financial data and executive summaries.
• Act as a liaison between executives, the Board of Directors, and internal/external brand leaders, ensuring timely communication and follow-ups.
• Manage confidential and sensitive information with utmost discretion.
• Coordinate and organize meetings, including agenda preparation, meeting minutes, and follow-up action items.
• Assist with special projects and initiatives, supporting company goals and strategic priorities.
• Handle expense reporting, invoice processing, and budget tracking for executives.
• Conduct research and provide insights on key business topics as required.
• Maintain office organization and ensure executives have the resources needed to perform effectively.
• Assist in drafting and editing press releases, corporate announcements, and internal communications.
• Coordinate media and analyst relations, ensuring timely responses and organized outreach.
• Support the development and execution of corporate messaging and branding initiatives.
• Monitor media coverage and provide relevant summaries to leadership.

QUALIFICATIONS

• Bachelor’s degree in Business, Communications, Finance, or a related field preferred.
• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.
• Strong proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint for financial reporting and executive presentations.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Proven ability to support a global, remote team, with a focus on accommodating California and Australia time zones.
• Excellent verbal and written communication skills.
• Ability to work independently and exercise sound judgment in decision-making.
• Experience working in a fast-paced, dynamic environment, preferably in the retail or fashion industry.
• High level of professionalism and discretion when handling confidential information.
• Proven experience working closely with C-level executives, Board of Directors, and brand leaders.

WHY JOIN US?

• Be part of a growing, innovative company that is shaping the future of fashion retail.
• Work alongside passionate and driven professionals in a collaborative environment.
• Competitive compensation and benefits package.
• Opportunities for career growth and development within the organization.

$105,000 - $116,000 a year

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

5 days in office

Benefits of Working at a.k.a. Brands

Working with a best-in-class company requires a best-in-class benefits and compensation offering. When taking on a role at a.k.a. Brands you will receive:

• Competitive market-based compensation and financial incentives.
• A full range of company-sponsored health and welfare benefits.
• A sector leading 401(k) retirement program that matches 100% of your contributions up to 5% of your pay.
• Company Employee Stock Purchase Plan with a 15% discount.
• A time-off package that includes 35 days off per year.
• Learning, development, and stretch opportunities to help grow your career.

Equal Employment Opportunity Statement

a.k.a. Brands is an equal opportunity employer. We are committed to creating a diverse and welcoming workplace. To facilitate this, we actively promote a culture of inclusivity internally and encourage both those with non-traditional backgrounds and candidates that identity as part of a traditionally marginalized community to apply for opportunities with us and our portfolio of brands. Additionally, we routinely review our hiring practices and recruiting sources to eliminate both potential and actual bias in the hiring process.

If you need assistance or accommodation during the hiring process due to a disability, please contact us at [e-mail]. Please note that we do not respond to application inquiries or resume submissions via this email address.

CCPA Notice at Collection for California Employees and Applicants click here.