Executive Assistant, Athleta

Athleta; San Francisco (CA); On-site; USD 119,000 - 149,000; Full time

Benefits offered by this job

Merchandise discount: 50% off for Athl

Paid time off

Volunteer time

401(k) with company match

Employee stock purchase program

Medical, dental, vision insurance

Job summary

Athleta is seeking a highly trusted Executive Assistant to support the CEO and enable the strength of the brand leadership team in the San Francisco Bay Area. You will anticipate needs, manage priorities, and maintain discretion in a fast-paced environment.

As a strategic partner, you will coordinate complex calendars, travel, and meetings, while building relationships across Athleta and Gap Inc. This role requires a proactive, service-minded professional with 6+ years of senior-level support

Qualifications

• Previous experience supporting a CEO or other C‑suite executive is strongly preferred.
• Excellent written and verbal communication skills with the ability to build trusted partnerships at all levels.
• Strong Microsoft Office skills including Outlook, PowerPoint, Word, and Excel.
• Exceptional attention to detail, organization, time management, and follow-through; able to manage multiple priorities without losing sight of the bigger picture.

Responsibilities

• Serve as a trusted partner to the CEO, proactively managing priorities, commitments, and follow through with sound judgment and discretion.
• Own complex calendar management, meeting coordination, travel planning, and expense processing with exceptional judgment and attention to detail.
• Anticipate needs and determine which matters require CEO attention, routing or escalating accordingly.
• Prepare for and support key meetings, including agendas, materials, logistics, and action item follow up.
• Build genuine, trusted relationships across Athleta and Gap Inc., partnering with senior leaders, executive assistants, and key stakeholders.
• Serve as a connector across the administrative team, aligning on priorities and providing guidance for a One Team approach.

Skills

Executive support

Analytical mindset

Strong communication

Organization & time management

Tools

Microsoft Office

Outlook

PowerPoint

Word

Excel

Job description

About Athleta

For the past 25 years, we’ve committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It’s what we do best, and we’re on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences.

About Athleta

For the past 25 years, we’ve committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It’s what we do best, and we’re on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences. We use business as a force for good by putting people and the planet right up there with profit, which is why Athleta is a certified B Corp.

About The Role

Athleta is looking for a highly trusted, proactive Executive Assistant to support the CEO of Athleta and help enable the effectiveness of the brand leadership team. This role is a strategic partner who anticipates needs, connects dots, and keeps priorities moving in a fast-paced, highly visible environment. Working closely with the CEO, executive assistants, administrative assistant team and cross-functional leaders, this person will manage complex priorities and help ensure the CEO is prepared, informed, and focused on the work that matters most.

What you'll do

• Serve as a trusted partner to the CEO, proactively managing priorities, commitments, and follow through with sound judgment and discretion.
• Own complex calendar management, meeting coordination, travel planning, and expense processing with exceptional judgment and attention to detail.
• Anticipate needs and determine which matters require CEO attention, resolving or routing other issues to the appropriate partners.
• Prepare for and support key meetings, including agendas, materials, logistics, and action item follow up.
• Build genuine, trusted relationships across Athleta and Gap Inc., partnering effectively with senior leaders, executive assistants, and key internal and external stakeholders.
• Serve as a key connector across the Athleta administrative team, sharing timely communication, aligning on priorities, and providing guidance and partnership that enables the team to work effectively with a One Team approach.
• Serve as an approachable and resourceful point of connection within the office, helping employees navigate day to day questions and connecting them with the right resources and partners.
• Support special projects from planning through execution, bringing organization, follow through, and flexibility as priorities evolve.
• Handle highly confidential and sensitive information with discretion, sound judgment, and professionalism.
• Operate with a high degree of independence, initiative, and agility while balancing multiple high priority and time sensitive needs.

Who you are

Previous experience supporting a CEO or other C‑suite executive is strongly preferred. You are a proactive problem solver who thrives in a dynamic environment and can navigate ambiguity with calm, agility, and sound judgment. Excellent written and verbal communication skills, with the ability to build trusted partnerships at all levels. Strong Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel. Exceptional attention to detail, organization, time management, and follow-through; able to manage multiple priorities without losing sight of the bigger picture. A self-starter with a service mindset, strong business acumen, and a genuine interest in Athleta, our customer, and our mission. Typically requires 6+ years of related experience, including significant experience supporting senior executives. Based in the San Francisco Bay Area, with periodic availability outside regular working hours when critical business needs arise.

Salary Range: $119,000.00 - $148,700.00 Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.

Benefits at Athleta

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.