Executive Assistant

Fashion Nova; Beverly Hills (CA); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

New State-of-the-art HQ in Beverly Hll

Formalized career paths for continued,

Comprehensive health insurance across

Job summary

Fashion Nova in Beverly Hills is seeking an Executive Assistant to provide high-level support to our CFO. You will act as a strategic gatekeeper, manage complex calendars, coordinate travel, and prepare briefing materials for leadership reviews.

The ideal candidate has 8+ years supporting C-suite executives in fast-paced environments, excellent communication, discretion, and mastery of Microsoft Office and Google Workspace.

Qualifications

• 8+ years of dedicated executive support experience, preferably for C-level executives in a fast-paced environment.
• Bachelor’s degree or equivalent practical experience.
• Flawless written and verbal communication with professional tone.

Responsibilities

• Gatekeeping and liaison for CFO; manage information flow.
• Calendar management for complex, rapidly changing schedules.
• Track projects with direct reports; keep leadership updated on status.
• Coordinate domestic and international travel arrangements and expenses.
• Draft, review, and manage high-level communications for internal/external stakeholders.
• Prepare meeting agendas, briefing notes, and materials for executive meetings.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Presentations

Job description

Fashion Nova is the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.

Founder CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online– powered by an innovative, social media-first marketing strategy.

Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion!

The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, Saweetie, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Kourtney Kardashian, and Kylie Jenner.

ROLE OVERVIEW

Fashion Nova is on the hunt for a high-performing Executive Assistant! This role will provide comprehensive, high-level executive support primarily to our Chief Financial Officer (CFO).

Serving as the primary point of contact for both internal and external stakeholders, you will act as a strategic gatekeeper and trusted partner. The ideal candidate thrives in a fast-paced environment, possesses impeccable judgment, and can expertly manage highly sensitive and confidential information with absolute discretion.

KEY RESPONSIBILITIES

• Gatekeeping Liaison: Serve as the main resource and key liaison for the CFO; managing the flow of information entering and exiting their offices.
• Calendar Schedule Management: Expertly manage complex, rapidly shifting calendars, ensuring the executives' time is optimized and prioritized effectively.
• Project Tracking: Work closely with the executives to monitor ongoing projects, follow up with direct reports on deadlines, and ensure the leadership team is consistently updated on project statuses.
• Travel Expense Management: Coordinate seamless domestic and international travel arrangements, itineraries, and lodging. Process executive expense reports and invoices regularly and accurately.
• Communications Correspondence: Draft, review, and manage high-level communications (emails, memos, and verbal messaging) for internal and external constituencies. Handle incoming mail and phone inquiries with a professional, polished demeanor.
• Meeting Preparation: Prepare detailed meeting agendas, briefing notes, presentations, and corresponding materials for executive meetings, town halls, and events.
• Cross-Functional Collaboration: Liaise with departments across Fashion Nova to expedite requests, troubleshoot operational problems, and navigate competing demands between teams with grace.
• Adaptability: Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.

ROLE REQUIREMENTS

• Experience: Minimum of 8++ years of dedicated executive support experience, preferably supporting C-Suite executives (CFO, CEO, or Founders) in a fast-paced fashion retail, entertainment, or digital company.
• Education: Bachelor’s degree or equivalent practical experience.
• Communication: Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
• Discretion: Proven track record of handling highly confidential corporate, financial, and personal information with total integrity.
• Organization: Exceptional organizational skills and an intuitive ability to prioritize tasks in real-time under pressure.

BENEFITS

• New S tate-of-the-art HQ in Beverly Hills!
• Formalized career paths for continued professional growth
• Comprehensive health insurance across Medical, Dental and Vision
• 401k match, with immediate vesting upon eligibility
• Weekly catered lunches fully-stock kitchen pantry!
• Opportunities to travel for trade shows and vendor meetings
• Summer Fridays Early Departure
• Team bonding events and programs
• Attractive employee discounts!

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.