Executive Assistant

Career Group; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading hedge fund is seeking a highly organized Executive Assistant to support senior investment professionals in San Francisco. This fast-paced role requires strong communication and problem-solving skills, with responsibilities including managing calendars, coordinating travel, and ensuring high-level administrative support.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 3–5+ years of experience in administrative or executive support.
• Proficiency in Microsoft Office suite required.
• Strong attention to detail and time management skills necessary.

Responsibilities

• Manage complex calendars and schedule meetings efficiently.
• Coordinate travel arrangements including flights and lodging.
• Handle expense reports and maintain structured systems for meeting notes.

Skills

Communication

Time Management

Attention to Detail

Problem Solving

Education

3–5+ years of administrative or executive support experience

Tools

Microsoft Office Suite

Job description

3 days ago Be among the first 25 applicants

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $120,000.00/yr

Job Title: Executive Assistant

5 days Onsite

Our client, a top hedge fund, is seeking a highly organized and adaptable Executive Assistant to support a team of senior investment professionals. This is a fast-paced, high-visibility role ideal for a proactive, detail-oriented individual who thrives in a dynamic environment. The ideal candidate will bring strong communication skills, a thoughtful approach to scheduling and coordination, and a commitment to delivering top-tier support. This position will play a key role in managing critical administrative operations, enabling the investment team to operate with precision and efficiency.

Key Responsibilities

Administrative Coordination & Calendar Management

• Manage complex calendars, scheduling internal and external meetings with efficiency and foresight
• Anticipate and resolve scheduling conflicts while ensuring the team is well-prepared for upcoming engagements
• Coordinate travel arrangements through internal systems, including flights, lodging, and itineraries
• Serve as a liaison between internal stakeholders and external partners to ensure seamless logistics

Operational Support

• Track and record engagement with external research and broker networks
• Organize investment research materials including earnings reports, models, and company filings
• Handle expense reports and reimbursements promptly and accurately
• Maintain structured systems for meeting notes, files, and follow-up items

Relationship & Workflow Management

• Build strong working relationships with external contacts, including analysts and institutional partners
• Ensure accurate data entry and documentation related to corporate access
• Collaborate closely with internal support teams and cross-functional departments to maintain smooth day-to-day operations

Qualifications

• 3–5+ years of administrative or executive support experience; finance industry experience preferred but not required
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with internal databases
• Outstanding time management skills and ability to prioritize effectively under pressure
• High attention to detail and accuracy in a fast-paced, multitasking environment
• Strong sense of ownership and initiative, with a proactive mindset toward problem-solving
• Discreet and professional, with the ability to manage sensitive information with the highest level of confidentiality
• Excellent interpersonal and written communication skills, with poise in both peer and executive interactions
• Collaborative and team-oriented, while also able to work independently with minimal supervision

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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