Executive Assistant

Compunnel Inc.; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

A leading company in the investment banking industry is seeking an Executive Assistant to provide high-level administrative support to executives in their San Francisco office. You will manage schedules, communications, and various administrative duties while interacting with staff at all levels in a fast-paced environment. Applicants should ideally have at least 3 years of experience in an administrative role and possess excellent communication skills.

Qualifications

• Minimum 3 years experience as an Executive or Administrative Assistant.
• Excellent telephone etiquette and superior communication skills.
• Experience in calendar management and office procedures.

Responsibilities

• Provide high-level administrative support including research and reports.
• Handle information requests and perform clerical functions.
• Manage travel arrangements and schedule meetings.

Skills

Multi-tasking

Problem Solving

Interpersonal Skills

Written Communication

Verbal Communication

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

1 day ago Be among the first 25 applicants

This range is provided by Compunnel Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $30.00/hr

Job Title: Executive Assistant

Job Location: San Francisco, CA – 94104

Job Duration: 6 months

Shift : 8-hour shift (Day)

**1st round virtual interview with Manager via Zoom. 2nd round informational zoom with an EA in SF.

DESCRIPTION:

• The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

QUALIFICATIONS:

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor's degree preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Superior oral and written communication skills
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Banking

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