Executive Assistant

Evlo AI; San Diego (CA); Remote; USD 80,000 - 120,000; Full time

Benefits offered by this job

Remote work

Job summary

Evlo AI is seeking an experienced executive assistant to support senior leaders in a fully remote, international team. You will manage calendars, communications, travel, and cross-functional coordination to help executives focus on strategy and execution.

You will anticipate needs, protect focus time, and partner with executives in a high-growth environment across time zones.

Qualifications

• 3–6 years of EA or office-management experience.
• Expert Google Workspace, Slack, Zoom; Calendly/ Reclaim.
• Ability to handle confidential information with discretion.
• Exceptional written communication and detail orientation.
• Experience juggling multiple executives in a remote-first setup.
• Bachelor's degree or equivalent practical experience.
• Bonus: Notion/Asana, distributed team, or people ops exposure.

Responsibilities

• Manage complex calendars and priorities across multiple time zones.
• Coordinate travel, expenses, and reimbursements end-to-end using tools like Expensify, TripActions, or Navan.
• Draft, triage, and manage correspondence on behalf of executives, handling confidential information with discretion.
• Prepare meeting agendas, take notes, and drive follow-up on action items across Slack, Notion, and Google Workspace.
• Plan and execute offsites, all-hands, board meetings, and team events, including logistics, budgets, and vendor coordination.
• Track and follow up on cross-functional initiatives, keeping stakeholders aligned and commitments on schedule.
• Build and improve administrative processes, documentation, and workflows as the company scales.

Skills

Written communication

Attention to detail

Remote-first mindset

Cross-functional coordination

Discretion

Education

Bachelor's degree or equivalent practical experience

Tools

Google Workspace

Slack

Zoom

Calendly

Reclaim

Job description

About The Role

The role is the operational backbone for one or more senior executives at a well-funded technology company, owning calendars, communications, travel, and cross-functional coordination so leadership can focus on strategy and execution.

About The Role

The role is the operational backbone for one or more senior executives at a well-funded technology company, owning calendars, communications, travel, and cross-functional coordination so leadership can focus on strategy and execution.

About The Role

The role is the operational backbone for one or more senior executives at a well-funded technology company, owning calendars, communications, travel, and cross-functional coordination so leadership can focus on strategy and execution.

This is a fully remote role supporting teams distributed across time zones. The right hire anticipates needs before they're voiced, keeps fast-moving schedules on track, and becomes a trusted partner to executives navigating a high-growth environment.

Key Responsibilities

• Manage complex calendars and competing priorities across multiple time zones, protecting focus time and resolving conflicts proactively
• Coordinate travel, expenses, and reimbursements end-to-end using tools like Expensify, TripActions, or Navan
• Draft, triage, and manage correspondence on behalf of executives, handling confidential information with discretion
• Prepare meeting agendas, take notes, and drive follow-up on action items across Slack, Notion, and Google Workspace
• Plan and execute offsites, all-hands, board meetings, and team events, including logistics, budgets, and vendor coordination
• Track and follow up on cross-functional initiatives, keeping stakeholders aligned and commitments on schedule
• Build and improve administrative processes, documentation, and workflows as the company scales

What We Are Looking For

• 3-6 years of executive assistant or office management experience, ideally supporting C-level leaders at a startup or technology company
• Expert-level proficiency with Google Workspace, Slack, Zoom, and scheduling tools such as Calendly or Reclaim
• Proven ability to manage confidential information with judgment and discretion
• Exceptional written communication and a high bar for attention to detail
• Track record of juggling multiple executives and priorities in a fast-paced, remote-first environment
• Bachelor's degree or equivalent practical experience
• Bonus: experience supporting a distributed or remote team, familiarity with Notion or Asana, or prior experience in people ops or workplace coordination