Executive Assistant

Betts Law Group PC; San Diego (CA); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Hybrid work model

Performance-based bonus

401(k) Match

Health Insurance

Paid Time Off

Year-End Paid Week Off

Paid Holidays

Cell Phone Stipend

Job summary

Betts Law Group PC is seeking an experienced Administrative Support professional to assist two Partners with calendar management, meeting coordination, and confidential handling of client information. The role also supports social media content production, including filming and editing support, under guidance from leadership.

The position offers a hybrid work model with on-site 3 days and remote 2 days, competitive hourly compensation, a performance bonus, and a comprehensive benefits package

Qualifications

• Experience supporting senior executives or partners with confidentiality.
• Strong organization and ability to juggle priorities and deadlines.
• Comfort with AI tools to work more efficiently.

Responsibilities

• Manage Partners’ calendars, scheduling, rescheduling, and prioritization.
• Gatekeep time and coordinate internal and external meetings.
• Draft routine correspondence and assist in meeting logistics.
• Coordinate travel and provide status updates on items.
• Support content production, including filming and basic media organization.
• Ensure client information and case files remain confidential.

Skills

Administrative experience

Confidentiality

Organizational skills

Written and verbal communication

AI tools

Camera equipment

Tools

Camera equipment

Job description

Key Responsibilities

Administrative Support

• Manage both Partners’ calendars – booking, declining, rescheduling, and sequencing without asking permission inside agreed parameters and in coordination with legal staff
• Serve as a gatekeeper for Partners’ time, exercising sound judgment in prioritizing requests and commitments
• Draft, proofread, format, and send routine correspondence, letters, and emails at Partners’ direction
• Assist in coordinating internal meetings, including leadership team meetings, partner meetings, firm retreats, and strategic planning sessions
• Coordinate participation in external meetings, conferences, speaking engagements, and firm events
• Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries
• Maintain task and follow-up lists for both Partners and provide status updates on open items
• Handle all client information, case files, and firm communications as strictly confidential, both inside and outside of the office

Social Media & Content Production Support

• This role supports content production and consistency — it does not own content strategy, brand voice, or creative/messaging direction, which stay with the Partners and the Chief Growth Officer.
• Assist in filming b-roll, photos, and video on a regular basis to keep the firm’s content pipeline consistently supplied, using firm-provided equipment — including office life, attorney commentary, and event coverage as directed. Set up, operate, and break down provided camera, lighting, and audio equipment; organize, label, back up, and deliver raw footage and photo files so they are easy to locate and use for marketing team.
• Proactively prompt and check in day-to-day on filming windows — flagging good moments to capture and confirm whether planned content has been shot — and coordinate shoot logistics and delivery timing with the Chief Growth Officer.
• Ensure no client-identifying information, case file, screen, document, or conversation is captured in any footage or photo.

Required Qualifications

• 1-3+ years of administrative experience with senior executives, business owners, or partners preferred
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment with sensitive information
• Excellent organizational skills and attention to detail, with the ability to manage multiple competing priorities and deadlines supported by strong written and verbal communication skills.
• Comfortable leveraging AI tools and technology to work smarter and more efficiently
• Comfort operating basic camera and video equipment, or clear willingness to learn on provided easy to use equipment

Compensation & Benefits

• Hourly – Non-Exempt: $24 - $30/hour DOE
• Hybrid Work Model: 3 days on-site and 2-days remote
• Performance Bonus: Performance-based bonus tied to both firm and individual performance.
• 401(k) Match: Up to 4% employer match on a 5% contribution (Fidelity).
• Health Insurance: Comprehensive medical, dental, and vision; 85% of the employee premium covered by the firm, with dependent coverage available.
• Paid Time Off: 2 PTO weeks.
• Year-End Paid Week Off: Paid week between Christmas and New Year, set by the firm each January.
• Paid Holidays: 10 paid federal holidays.
• Cell Phone Stipend: $50 monthly.

Betts Law Group is an Equal Opportunity Employer. We celebrate diversity and are committed to an inclusive environment for all employees.