Executive Assistant

Lawyers for Justice; Glendale, Northern (AZ, KY); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Performance-based discretionary bonus

Job summary

Lawyers for Justice in Glendale seeks an Executive Assistant to support the CEO/Managing Partner in a senior role at a plaintiff-side employment law firm. You will keep leadership organized, prepared, and discreet, serving as a trusted contact for internal and external stakeholders.

Your responsibilities include managing calendars, communications, and priorities, coordinating with attorneys and staff, and handling confidential documents with judgment and reliability to help the firm run smoothly.

Qualifications

• 3+ years supporting a senior executive, ideally in a law firm or professional services.
• Discretion and professionalism handling confidential information.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication for senior leadership.
• A proactive, anticipatory working style with ownership.
• Proficiency with MS Office and Google Workspace; adaptable to firm systems.

Responsibilities

• Own and manage the CEO’s calendar, internal and external meetings, and priorities.
• Prepare materials, agendas, and background for meetings; track follow-through.
• Process expenses, reimbursements, invoices, and workflows accurately.
• Organize confidential records and secure document management.
• Serve as professional first contact for the CEO; coordinate with attorneys and staff.
• Handle ad hoc projects and personal logistics with discretion and reliability.

Skills

Executive support

Discretion

Organization

Communication

Anticipation

Technical fluency

Tools

Microsoft Office

Google Workspace

Legal case management

Job description

Executive Assistant

Department: Operations

Employment Type: Full Time

Location: Glendale

Compensation: $30.00 - $40.00 / hour

Description

The Executive Assistant will support the CEO/Managing Partner in a senior support role at the center of a growing plaintiff-side employment law firm, keeping firm leadership organized, prepared, and focused, and serving as a trusted, discreet point of contact for internal and external stakeholders. Responsibilities include, but are not limited to, managing calendars, communications, and priorities on behalf of firm leadership, and anticipating needs before they arise. Our firm is growing and the ideal candidate for this position is an experienced executive support professional who operates with exceptional judgment and discretion and is committed to becoming an indispensable part of how the firm runs day to day.

Key Responsibilities

• Calendar & Scheduling Management: Own and manage the CEO’s calendar —scheduling internal and external meetings, client calls, court-related commitments, and firm events; proactively resolving conflicts and protecting the CEO’s time against competing priorities.
• Meeting Preparation & Support: Ensure the CEO is prepared for every meeting and commitment — assembling materials, agendas, and background; coordinating pre-reads; and tracking follow-through on action items.
• Expense & Administrative Processing: Manage expense reports, reimbursements, invoice routing, and related administrative workflows accurately and on time.
• Document & File Management: Organize and maintain confidential records, files, and documents with a high standard of accuracy and security.
• Stakeholder Coordination: Serve as a professional first point of contact for the CEO — liaising with attorneys, staff, clients, and external parties, and ensuring smooth communication and workflow across the firm.
• Special Projects & Personal Logistics: Handle ad hoc projects and time-sensitive personal logistics for the CEO as needed, with reliability and discretion.

Qualifications

• Experience: 3+ years supporting a senior executive, managing partner, or equivalent principal —ideally in a law firm or professional services environment.
• Discretion: Proven ability to handle confidential and sensitive information with the utmost discretion, judgment, and professionalism.
• Organization: Exceptional organizational and time-management skills, with the ability to manage competing priorities and shifting demands without losing accuracy.
• Communication: Strong written and verbal communication skills; comfortable drafting correspondence on behalf of firm leadership.
• Anticipation: A proactive, anticipatory working style — someone who sees what’s needed before being asked and takes ownership of it.
• Technical Fluency: Proficiency with Microsoft Office and Google Workspace; comfort learning firm systems, including legal case-management and document-management software

Preferred Qualifications:

• Prior experience in a law firm, particularly supporting a partner or firm leader.
• Familiarity with the pace and confidentiality demands of a litigation practice.
• Experience coordinating across multiple offices or a growing organization.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Opportunity for Performance Based Discretionary Bonus & Merit Increases