Executive Assistant

Proven Recruiting; San Diego (CA); On-site; USD 83,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Job summary

Proven Recruiting in San Diego seeks an experienced Executive Assistant to directly support the CEO and Executive Leadership Team in a fast-paced, global medical device environment.

You will coordinate calendars, communications, and strategic initiatives, while maintaining discretion with confidential information and driving cross-functional collaboration across operations, finance, HR, and technology.

Qualifications

• 7+ years of experience supporting senior executives, including direct support of a CEO, President, or other C-suite leader.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, communication, and prioritization skills, with the ability to manage competing priorities independently.
• Experience handling highly confidential information with professionalism, discretion, and sound judgment.

Responsibilities

• Manage executive priorities, calendars, communications, and decision-support activities for the CEO and Executive Leadership Team.
• Drive execution of key business initiatives, monitor progress, identify risks, and help ensure successful outcomes.
• Coordinate cross-functional collaboration across operations, finance, HR, commercial, and technology teams to maintain organizational alignment.
• Support Board governance activities, executive communications, special projects, and continuous improvement initiatives.

Skills

Executive support

MS 365

Organizational skills

Discretion

Tools

Outlook

Excel

PowerPoint

Word

Teams

SharePoint

Job description

EXECUTIVE ASSISTANT - Onsite (92128) - Temp-to-Hire - $60.00-$65.00/hour

Are you a highly strategic Executive Assistant who thrives in a fast-paced leadership environment? Join a growing global medical device manufacturing organization where you'll partner directly with the CEO, influence key initiatives, and play a critical role in driving executive effectiveness across U.S. and international operations.

Who you are:

• 7+ years of experience supporting senior executives, including direct support of a CEO, President, or other C-suite leader.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, communication, and prioritization skills, with the ability to manage competing priorities independently.
• Experience handling highly confidential information with professionalism, discretion, and sound judgment.

What you’ll do:

• Manage executive priorities, calendars, communications, and decision-support activities for the CEO and Executive Leadership Team.
• Drive execution of key business initiatives, monitor progress, identify risks, and help ensure successful outcomes.
• Coordinate cross-functional collaboration across operations, finance, HR, commercial, and technology teams to maintain organizational alignment.
• Support Board governance activities, executive communications, special projects, and continuous improvement initiatives.

What does this position pay?

Compensation is determined by several factors which may include skillset, experience level, and education.
The expected range for this role is $60.00-$65.00 per hour. Please note this range is an estimate and actual pay may vary based on qualifications and experience.

We actively support and promote people of various backgrounds, from race, religion, gender to geographical area, university, lifestyle, and personality type. Proven Recruiting is minority-owned, majority women, and is a strong advocate for diversity and inclusion in the broader community.