EXECUTIVE ASSISTANT

Root Causes Medicine; San Antonio (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Root Causes Medicine, a fast-growing medical clinic in San Antonio, seeks an Executive Assistant to enable a senior leader to focus on strategic priorities. You will manage scheduling, communications, logistics, and day-to-day coordination, handling both professional and select personal tasks to keep leadership organized and effective.

The role involves traveling with the executive, maintaining reliable routines, triaging requests, and coordinating with internal teams.

Qualifications

• Experience supporting senior leaders in a dynamic, fast-moving environment.
• Strong organizational skills and meticulous attention to detail.
• Ability to handle confidential information with discretion and integrity.
• Excellent written and verbal communication; capable of coordinating with multiple stakeholders.
• Self-motivated and able to operate with limited instruction and high trust.

Responsibilities

• Own calendar coordination and scheduling, prioritizing true priorities.
• Manage administrative and logistical details across professional and select personal domains.
• Track commitments, follow-ups, and open loops to ensure nothing is missed.
• Triage incoming information and requests, handling them clearly and on time.
• Anticipate needs, resolve issues proactively, and maintain order across moving parts.
• Create reliable routines that reduce last-minute urgency and reactive work.

Skills

Executive support

Scheduling

Travel coordination

Communication

Job description

At Root Causes Medicine , a fast-growing medical clinic, we're creating an entirely new category in health care that's focused on uncovering and addressing the root causes of disease, all while empowering patients to be their own health experts.

In order to accelerate this vision, you will serve as a dedicated Executive Assistant whose primary responsibility is to ensure that the executive you support is able to spend the vast majority of their time in their zones of genius—while being insulated from distraction and unnecessary demands.

You will provide one-to-one support across scheduling, communication, logistics, and day-to-day coordination—including both professional and personal tasks—keeping this leader organized, prepared, and operating at their best.

In this role, you enable the executive you support to operate effectively across clinical responsibilities, organizational leadership, and public-facing commitments.

While this role is primarily based in San Antonio, it will require travel, as well.

What You'll Do

• Own calendar coordination and scheduling, ensuring days and weeks are structured around true priorities
• Manage administrative and logistical details across professional and select personal domains
• Track commitments, follow-ups, and open loops to ensure nothing important drops
• Triage incoming information and requests, handling them clearly and on time
• Anticipate needs, resolve issues proactively, and maintain order across moving parts
• Create reliable routines that reduce last-minute urgency and reactive work

What We're Looking For

• Experience supporting senior leaders in a dynamic, fast-moving environment
• Highly organized and extremely detail-oriented, with strong personal systems
• Strong organizational judgment and ability to manage multiple priorities and assignments simultaneously
• Self-­motivated and comfortable operating with limited instruction and high trust
• Clear written and verbal communication; able to coordinate effectively with multiple people
• Proven ability to handle confidential information with discretion and integrity
• Adaptable and effective in responding to changing workloads and shifting priorities
• High reliability, follow-through, and enjoyment in bringing structure to complexity while working closely with leadership

Why Join Us

• Work closely with a senior executive at the center of a mission-driven organization
• Play a critical role in enabling focus, leverage, and long-term impact
• Meaningful work supporting the growth of an innovative care model

Salary Expectation

• $65,000 annually , commensurate with experience