Executive Assistant

Duly Health and Care; Toms River (NJ); On-site; USD 62,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and VIS

401(k) match

Tuition reimbursement

Volunteer time off

Parental leave

Job summary

Duly Health and Care seeks an Executive Assistant to support three senior leaders, managing calendars, travel, and prioritization. The role requires proactive ownership and high professionalism in a fast-paced healthcare setting.

The ideal candidate will anticipate needs, coordinate meetings, and maintain confidentiality while delivering thoughtful administrative support for leadership success.

Qualifications

• 5+ years of executive support experience, preferably supporting senior leadership.
• Ability to manage complex calendars, travel, and confidential communications.
• Strong written and verbal communication with professional discretion.

Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities.
• Coordinate leadership meetings, agendas, materials, action items, and follow-up.
• Draft professional communications and maintain strict confidentiality.
• Serve as liaison across physicians, operational leaders, staff, and external partners.
• Attend meetings as needed to gather information and support leadership effectiveness.

Skills

Executive support

Organizational skills

Written and verbal communication

Independence / initiative

Discretion and professionalism

MS Office proficiency

Education

Tools

Microsoft Office Suite

Outlook

Job description

At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.

With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.

Benefits:

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support three senior leaders. This individual will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness across a fast-paced healthcare environment.

This role requires a high level of ownership, professionalism, responsiveness, and sound judgment. The ideal candidate can anticipate needs, manage competing priorities, communicate effectively with leaders across the organization, and create structure in a dynamic environment.

Due to schedules, leadership meetings, and organizational events, this position will require flexibility to often work early mornings, evenings, and other off-hours as business needs arise.

Key Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities
• Coordinate leadership meetings, agendas, materials, action items, and follow-up
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction
• Track priorities, commitments, and deliverables to ensure timely completion
• Help hold stakeholders accountable for follow-through and execution
• Triage requests and help prioritize competing demands
• Draft professional communications and maintain strict confidentiality
• Serve as a liaison across physicians, operational leaders, staff, and external partners
• Attend meetings as needed to gather information, elevate issues, and support leadership effectiveness
• Support leadership events and special projects

Qualifications

• 5+ years of executive support experience, preferably supporting senior leadership
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to operate independently and proactively in a fast-paced environment
• Strong critical thinking, problem-solving, and follow-through skills
• High level of professionalism, discretion, and accountability
• Strong proficiency with Microsoft Office Suite and Outlook

The ideal candidate will demonstrate:

Proactive Ownership & Independent Execution

• Operates effectively with limited direction
• Anticipates needs, identifies gaps, and proactively drives work forward
• Brings solutions, recommendations, and next steps rather than waiting for instruction
• Comfortably manages projects and resolves issues independently when appropriate

Follow-Up, Follow-Through & Organizational Effectiveness

• Highly organized, detail-oriented, and dependable
• Ensures priorities, commitments, and action items are tracked through completionMaintains meeting notes, action-item trackers, and coordinated follow-up
• Holds stakeholders accountable while ensuring deadlines and commitments are met
• Ensures communications and deliverables are completed without requiring repeated follow-up

Strategic Partnership & Leadership Leverage

• Acts as a trusted extension of the leadership team
• Helps increase executive effectiveness and organizational capacity
• Attends meetings when appropriate to gather information, elevate issues, and provide perspective
• Helps prioritize competing demands and keeps leaders focused on strategic priorities
• Serves as the “eyes and ears” of leadership across the organization

Judgment, Communication & Relationship Management

• Quickly understands priorities and exercises strong judgment
• Appropriately triages requests and competing demands
• Demonstrates professionalism, discretion, and service-oriented leadership
• Builds strong relationships with physicians, operational leaders, staff, and external stakeholders
• Represents leadership with confidence, responsiveness, and professionalism

The compensation for this role includes a base pay range of $ 62K-90K with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.