Executive Assistant

Dyno Nobel, Inc.; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

3 weeks paid vacation + holidays + PTO

Health benefits + dental plan

401k with match

Tuition reimbursement

Parental leave

Friendly coworkers

Job summary

Dyno Nobel, Inc. is seeking an Executive Assistant to support the in-house legal team and VP of Human Resources with core administrative duties and special projects in Salt Lake City.

The role includes handling contracts, corporate records, travel scheduling, and training tracking. The ideal candidate has 5+ years in a professional setting with emphasis on record compliance, strong organizational and communication skills, and experience with SAP and MS Office.

Qualifications

• Bachelor's degree in business discipline.
• 5+ years experience in a professional field with record compliance emphasis.
• Proficient with Microsoft Word, Excel and PowerPoint.
• SAP experience preferred.
• Strong organizational and leadership skills and attention to detail.

Responsibilities

• Provide administrative support to in-house attorneys, including contract execution and filing; manage accounts payable and internal records.
• Support VP HR with expense reconciliation and travel scheduling.
• Assist Risk Manager/Americas with accounts payable and file management.
• Maintain corporate records database and oversee legal document archiving and retention.

Skills

Organizational skills

Leadership

Attention to detail

Time management

Multitasking

Communication

Education

Bachelor's degree in business

Tools

SAP

Microsoft Office

Job description

Job Brief

Provide assistance and support to in-house legal team and VP Human Resources with respect to core administrative responsibilities, as well as special projects

Who We Are

Dyno Nobel is a global leader in commercial explosives, manufacturing and blasting technology, delivering innovative solutions to the mining, quarry, construction, and seismic industries. With a legacy of safety, performance, and technical excellence, Dyno Nobel is known for pushing the boundaries of what's possible in commercial explosives-helping customers optimize operations, improve productivity, and reduce environmental impact. Backed by a team of dedicated professionals and a commitment to continuous improvement, Dyno Nobel sets the standard for reliable and responsible blasting manufacturing and services worldwide.

What You Will Do:

As the executive assistant, you will support to in-house legal team with respect to core administrative responsibilities, as well as special projects, with particular responsibility for processing payments, corporate record compliance, scheduling, safety leadership and tracking of all legal training. Other duties include:

• Provide administrative support to in-house attorneys, as needed, by facilitating the execution and filing of contracts and other legal documents. Administrative responsibilities also include accounts payable; detailed reporting and input/maintenance of in-house tickler system, in-house legal training, CLE training, and corporate records.
• Provide administrative support to VP HR, including reconciling expenses, scheduling travel etc.
• Provide administrative support to Risk Manager/Americas, as needed. Responsibilities include accounts payable, file management.
• Maintain a current and historical database of all corporate records and files for litigation purposes. Responsible for the scanning and preservation of permanent legal records. Assist other departments with scanning and preservation requirements.
• Maintain a current Certificate of Authority of Notary Public, and provide notarization of company documents, as required.
• File, monitor and maintain Dyno Nobel databases related to training, litigation and corporate records, to provide accurate and current information as required, by continually monitoring incoming data and updating database records on a regular basis.
• File, monitor and maintain Dyno Nobel legal database relating to accounts payable for budget, audit and litigation purposes.
• Organize and oversee annual record review day. This includes working with all departments within corporate to assist with compliance issues. Also assist Dyno Nobel sites with record review questions/preservation/destruction.
• Coordinate Legal and HR team meetings to provide a forum for discussion. Responsible for organizing meeting times and invitations and providing key documents and information to team members (such as meeting agendas, minutes, and action items)

What We Offer

• Bachelor's degree in business discipline.
• 5+ years experience in professional field with record compliance emphasis.
• Microsoft Office products, including Word, Excel and PowerPoint.
• SAP Experience preferred.
• Strong organizational and leadership skills and attention to detail
• Multi-tasking and prioritization abilities.
• Communication and composition skills.
• Flexibility with time management, and the ability to work under pressure.
• Self-motivation and willingness to learn new skills and adapt to different types of projects, as required.

What We Offer:

• 3 weeks paid vacation time + 12 paid holidays + PTO days
• Full health benefits including employer HSA contributions + dental plan with an orthodontic option, wellness coaching available
• Up to a 4% 401k match PLUS additional company contribution from 1% to 5% based on years of service
• Generous tuition reimbursement program
• Generous paid parental leave
• Friendly and supportive coworkers

Zero Harm for Everyone Everywhere

Value People - Respect, Recognize & Reward

Think Customer. Everyone. Every day

Treat the Business as our Own

Care for the Community & our Environment

Challenge & Improve the Status Quo

Deliver on our Promises

Dyno Nobel is an equal employment opportunity employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability status, protected veteran status, genetic information or any other characteristic protected by law.

*Dyno Nobel does not accept unsolicited agency resumes without prior contract agreements for specified role. Agencies should not forward resumes to our jobs alias, Dyno Nobel employees or any other organization location. Dyno Nobel is not responsible for any agency fees related to unsolicited resumes.*