Executive Assistant

Edwards Lifesciences; Sacramento (CA); On-site; USD 69,000 - 94,000; Full time

Benefits offered by this job

Performance-based incentives

Comprehensive benefits

Job summary

Edwards Lifesciences is seeking an Executive Assistant to support the SVP, US Marketing and Strategy in the THV Business Unit. This onsite role in Irvine, CA requires managing calendars, travel and meetings with discretion and professionalism.

The position emphasizes advanced Microsoft Office skills, data support for metrics, and proactive onboarding of new hires in a fast-paced environment.

Qualifications

• HS Diploma or equivalent.
• Minimum 6 years of experience in executive administrative support.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite including Word, Excel and PowerPoint.

Responsibilities

• Proactively manage the SVP and one of her VPs’ calendars, appointments, travel, Concur and office organization.
• Prepare information, documents and logistics for assigned department or executive-level management.
• Screen and direct phone calls, file and compose general correspondence.
• Schedule domestic and international travel in compliance with policies to optimize the Executive’s time.
• Plan and execute meetings and events with some supervision.
• Assist with onboarding of new team members.

Skills

Calendar management

Executive support

Communication

Negotiation

Relationship management

Education

High school diploma

Tools

Microsoft Office

Excel

PowerPoint

Concur

Job description

About the Role

The Executive Assistant will support the SVP, US Marketing and Strategy within the Transcatheter Heart Valve (THV) Business Unit. The position is located onsite (M-F) at Edwards Global Headquarters in Irvine, CA.

Responsibilities

• Proactively manage the SVP and one of her VPs’ calendars, appointments, travel, Concur and office organization.
• Utilize computer programs relevant to the position to support development of correspondence and presentations, track and chart metrics data, and perform data entry and report generation in support of a department, significant organizational group or executive‑level management.
• Prepare information, documents and logistics for assigned department, significant organizational group or executive‑level management.
• Perform general administrative activities including screening and directing phone calls, filing and composing typing of general correspondence under limited direction.
• Schedule domestic and international travel in compliance with existing policies and procedures to optimize the Executive’s time and schedule.
• Plan and execute meetings and events with some supervision.
• Work closely with hiring managers to ensure a seamless onboarding of any new employee on the team.
• Other incidental duties as assigned.

Required Qualifications

• H.S. Diploma, GED or equivalent.
• Minimum 6 years of experience in executive administrative support.

Preferred Qualifications

• Excellent communication (written and verbal), negotiation and relationship‑management skills.
• Advanced proficiency in Microsoft Office Suite including Word, Excel and PowerPoint.
• Advanced problem‑solving and project‑management skills.
• Ability to manage complex travel arrangements and optimize time commitments.
• Experience handling internal and external confidential information with utmost discretion.
• Ability to work autonomously within established procedures and practices.
• Strong interpersonal skills to build and maintain relationships across the organization and influence objectives.
• Thrives in a fast‑paced, dynamic work environment.
• Strict attention to detail.
• Professional interaction with all organizational levels and external contacts at high levels.
• Adherence to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and control measures to prevent injuries and environmental pollution.

Benefits and Compensation

• Competitive salary with performance‑based incentives.
• Wide variety of benefits programs tailored to diverse individual needs of employees and their families.
• Base pay range for California: $69,000 to $94,000 (highly experienced).
• Pay will vary based on qualifications, education, prior experience.

Location

Edwards Global Headquarters, Irvine, CA (onsite, Monday‑Friday).