Executive Assistant

Edwards Lifesciences Gruppe; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Edwards Lifesciences Gruppe in Irvine, CA, is seeking an experienced Executive Assistant to support the Senior Vice President of Implant Network and the leadership team in a fast-paced, global environment. You will manage complex calendars, plan domestic and international travel, prepare reports and presentations, coordinate meetings and events, and assist with onboarding and compliance.

Strong communication, discretion, and attention to detail are essential.

Qualifications

• H.S. Diploma or GED with 6 years of executive support experience.
• Experience managing complex calendars and domestic/international travel.
• Advanced proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Manage executive calendars and travel arrangements.
• Prepare expense reports and meeting materials.
• Coordinate department meetings and events.
• Support onboarding and IT equipment setup.
• Process purchase orders and invoices.

Skills

Calendar management

Travel coordination

Communication skills

Attention to detail

Confidentiality

MS Office

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Imagine how your ideas and expertise can change a patient’s life. Our Global Operations & Quality team plays a central part in ensuring our products are delivered to patients with cardiovascular disease. You’ll partner cross-functionally with manufacturing operations and sales teams, delivering thoughtful solutions to complex challenges all while developing your knowledge of the medical device industry. Whether your work includes strategic inventory planning, labeling, warehouse management, material handling, or any of our other supply chain opportunities, you will be making a meaningful contribution to our team and to patients all over the world.This Executive Assistant role supports the Senior Vice President of Implant Network and members of the leadership team in a dynamic, fast-paced environment. We are seeking a highly organized, proactive professional who excels at managing priorities, anticipating needs, and enabling leaders to operate effectively. The ideal candidate demonstrates strong attention to detail, sound judgment, excellent communication skills, and the ability to handle confidential information with discretion while building strong relationships across the organization.How you’ll make an impact:Manage schedule and calendar of both leaders with attention to accuracy and detail, including keeping leaders informed of calendar changes and change requests.Schedule all meetings and travels, domestic and international travel in compliance with existing policies and procedures to optimize use of leaders’ time and schedule. Prepare expense reports.Use all computer programs relevant to the position to support projects, development of correspondence, presentations, reporting, project updates, etc.Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.Support onboarding of new employees including coordination of seating arrangements, IT equipment, supplier and other essentials for an effective transition.Proactively coordinate department meetings and ensure key action items are captured and completed.Facilitate interview schedules for department positions.Process purchase orders, invoices and monthly expense reports for staff.Assist in preparing for and executing major meetings or events (on-site and off-site).Perform other duties and responsibilities as assigned.What you’ll need (Required):H.S. Diploma or GED with 6 years of experience providing executive-level administrative support within a large, complex organization.Demonstrated experience managing complex calendars, executive schedules, and domestic/international travel arrangements.Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.On-site required.What else we look for (Preferred):Bachelor's degree preferred.Experience supporting senior executives or leadership teams within a fast-paced global corporate environment.Strong meeting and event coordination experience, including leadership meetings and company-sponsored events.Exceptional written, verbal, and interpersonal communication skills.Strong relationship building skills with the ability to work effectively across all levels of the organization.Highly organized with the ability to anticipate needs, solve problems proactively, and execute with minimal direction.Demonstrated ability to manage competing priorities and adapt to shifting business needs.Resourceful, self-motivated, and comfortable working independently while collaborating across cross-functional teams.Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.