Executive Assistant, US Sales, Surgical Structural Heart

Edwards Lifesciences Gruppe; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Benefits programs

Job summary

Edwards Lifesciences in Irvine, CA is seeking an Executive Assistant to the Senior Vice President of Sales and the Sales Leadership Team. This fully onsite role requires you to be on site at our Irvine headquarters five days a week, providing high‑level executive partnership and ensuring efficient calendar management and travel planning.

You will prepare information for meetings, support data entry and report generation, screen calls, coordinate domestic and international travel, and support a

Qualifications

• High school diploma or equivalent with several years of executive support experience.
• Strong calendar management and travel coordination abilities.
• Excellent written and verbal communication skills and discretion.

Responsibilities

• Manage schedule and calendar with precision for SVP of Sales and leadership team.
• Coordinate domestic and international travel and meetings.
• Screen and direct phone calls, prepare correspondence and reports.
• Support logistics for executive level meetings and events.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication

Relationship management

Data entry

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Make a meaningful difference to patients around the world. Driven by a passion to help patients live healthier and more productive lives, our Sales teams embrace Edwards Lifesciences’ values to build trusting, lasting relationships with medical professionals and industry partners. Your insight and dedication will help deepen and broaden clinical knowledge of our company’s innovative technologies, while creating connections between providers and teams across our businesses to ensure patients receive the highest quality of care.Dedicated to innovation, our Surgical business unit is focused on identifying and solving critical, unmet needs in cardiac surgery. In understanding the challenges of open-heart surgery, we partner with surgical teams to deliver modern technologies intended to enhance patients’ quality of life and expand their potential treatment opportunities. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.This is an exciting opportunity for a dynamic Executive Assistant to join our Surgical Structural Heart business unit, providing high-level executive partnership to the Senior Vice President of Sales and the Sales Leadership Team.**This is a fully onsite role and will require you to be onsite at our Irvine headquarters 5 days a week**How you'll make an impact:Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requestsUse all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level managementEnsure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited directionSchedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedulePlan and execute meetings and events with some supervisionOther incidental dutiesWhat you'll need (Required):H.S. Diploma or equivalent with 6 years of experience directly related experience including executive administrative supportWhat else we look for (Preferred):Experience working within the healthcare or medical device industryExcellent written and verbal communications skills, including negotiating and relationship management skillsAbility to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time managementAbility to travel up to 10%Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirementsAdvanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPointAdvanced problem-solving skillsCompletes tasks in resourceful and effective waysAbility to manage internal and external confidential information with utmost discretionWorks autonomously within established procedures and practicesAbility to build and maintain strong relationships across the organization to influence and achieve objectivesAbility to work in a fast paced, dynamic work environmentStrict attention to detailExtensive knowledge and understanding of Edwards policies, procedures, and administrative requirementsAbility to interact professionally with all organizational levelsContacts are across the organization and at all organizational levels, including external contacts that may be at high levelsAdhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/controlAligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.For California, the base pay range for this position is $72,000 - $98,000 (highly experienced).The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.