Executive Assistant

Edwards Lifesciences Gruppe; New Jersey; On-site; USD 70,000 - 100,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant to support the Senior Vice President of Implant Network and leadership team in a fast-paced environment in New Jersey. The role emphasizes meticulous calendar management, travel coordination, expense processing, and advanced Microsoft Office proficiency.

The successful candidate will handle confidential information with discretion, enable leaders to operate effectively, and coordinate across cross-functional teams.

Qualifications

• H.S. Diploma or GED with 6 years of executive-level admin support experience in a large, complex org.
• Experience managing complex calendars and executive schedules, plus domestic/international travel arrangements.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• On-site required.

Responsibilities

• Manage schedule and calendar for leaders with accuracy and attention to detail.
• Schedule meetings and domestic/international travel in line with policies.
• Prepare expense reports and related documents.
• Support projects, correspondence, presentations, and reporting.
• Arrange onboarding logistics for new hires and coordination of IT equipment.
• Coordinate department meetings and capture key action items.
• Facilitate interview schedules for department roles.
• Process purchase orders and monthly expense reports.
• Assist in preparing for major meetings or events (on-site and off-site).
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Education

High School diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Imagine how your ideas and expertise can change a patient’s life. Our Global Operations & Quality team plays a central part in ensuring our products are delivered to patients with cardiovascular disease. You’ll partner cross-functionally with manufacturing operations and sales teams, delivering thoughtful solutions to complex challenges all while developing your knowledge of the medical device industry. Whether your work includes strategic inventory planning, labeling, warehouse management, material handling, or any of our other supply chain opportunities, you will be making a meaningful contribution to our team and to patients all over the world. This Executive Assistant role supports the Senior Vice President of Implant Network and members of the leadership team in a dynamic, fast-paced environment. We are seeking a highly organized, proactive professional who excels at managing priorities, anticipating needs, and enabling leaders to operate effectively. The ideal candidate demonstrates strong attention to detail, sound judgment, excellent communication skills, and the ability to handle confidential information with discretion while building strong relationships across the organization.

How you’ll make an impact:

• Manage schedule and calendar of both leaders with attention to accuracy and detail, including keeping leaders informed of calendar changes and change requests.
• Schedule all meetings and travels, domestic and international travel in compliance with existing policies and procedures to optimize use of leaders’ time and schedule.
• Prepare expense reports.
• Use all computer programs relevant to the position to support projects, development of correspondence, presentations, reporting, project updates, etc.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Support onboarding of new employees including coordination of seating arrangements, IT equipment, supplier and other essentials for an effective transition.
• Proactively coordinate department meetings and ensure key action items are captured and completed.
• Facilitate interview schedules for department positions.
• Process purchase orders, invoices and monthly expense reports for staff.
• Assist in preparing for and executing major meetings or events (on-site and off-site).
• Perform other duties and responsibilities as assigned.

What you’ll need (Required):

• H.S. Diploma or GED with 6 years of experience providing executive-level administrative support within a large, complex organization.
• Demonstrated experience managing complex calendars, executive schedules, and domestic/international travel arrangements.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• On-site required.

What else we look for (Preferred):

• Bachelor's degree preferred.
• Experience supporting senior executives or leadership teams within a fast-paced global corporate environment.
• Strong meeting and event coordination experience, including leadership meetings and company-sponsored events.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong relationship building skills with the ability to work effectively across all levels of the organization.
• Highly organized with the ability to anticipate needs, solve problems proactively, and execute with minimal direction.
• Demonstrated ability to manage competing priorities and adapt to shifting business needs.
• Resourceful, self-motivated, and comfortable working independently while collaborating across cross-functional teams.

For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).

Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.