Executive Assistant

Edwards; Irvine, Northern (CA, KY); Hybrid; USD 72,000 - 98,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Benefits programs

Job summary

Edwards Lifesciences seeks an organized Executive Assistant to support the Senior Vice President of Implant Network and leadership team. The role centers on managing calendars, coordinating meetings and travel, and ensuring confidential handling of information in a fast-paced environment.

Qualified candidates will have a HS diploma with 6 years of executive support experience, strong MS Office skills, and the ability to work on-site in California.

Qualifications

• H.S. Diploma or GED with 6 years of executive-level admin support experience.
• Experience managing complex calendars, executive schedules, and domestic/international travel.
• Advanced proficiency in Word, Excel, and PowerPoint; on-site required.

Responsibilities

• Manage schedule and calendar for leaders with accuracy and attention to detail.
• Coordinate domestic and international travel and prepare expense reports.
• Prepare information, documents, and logistics for executive level meetings and events.
• Support onboarding of new employees including IT setup and seating arrangements.
• Facilitate department meetings and capture key action items.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Education

HS Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Imagine how your ideas andexpertisecan change a patient’s life. Our GlobalOperations &Qualityteam plays a central part in ensuring our products are delivered to patients with cardiovascular disease.You’llpartner cross-functionally with manufacturing operations and sales teams, delivering thoughtful solutions to complex challenges all while developing your knowledge of the medical device industry. Whether your work includes strategic inventory planning, labeling, warehouse management, material handling, or any of our other supply chain opportunities, you will be making a meaningful contribution to our team and to patients all over the world.

This Executive Assistant role supports the Senior Vice President of Implant Network and members of the leadership team in a dynamic, fast-paced environment. We are seeking a highly organized, proactive professional who excels at managing priorities, anticipating needs, and enabling leaders to operate effectively. The ideal candidate demonstrates strong attention to detail, sound judgment, excellent communication skills, and the ability to handle confidential information with discretion while building strong relationships across the organization.

How you’ll make an impact:

• Manage schedule and calendar of both leaders with attention to accuracy and detail, including keeping leaders informed of calendar changes and change requests.
• Schedule all meetings and travels, domestic and international travel in compliance with existing policies and procedures to optimize use of leaders’ time and schedule. Prepare expense reports.
• Use all computer programs relevant to the position to support projects, development of correspondence, presentations, reporting, project updates, etc.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Support onboarding of new employees including coordination of seating arrangements, IT equipment, supplier and other essentials for an effective transition.
• Proactively coordinate department meetings and ensure key action items are captured and completed.
• Facilitate interview schedules for department positions.
• Process purchase orders, invoices and monthly expense reports for staff.
• Assist in preparing for and executing major meetings or events (on-site and off-site).
• Perform other duties and responsibilities as assigned.

What you’ll need (Required):

• H.S. Diploma or GED with 6 years of experience providing executive-level administrative support within a large, complex organization.
• Demonstrated experience managing complex calendars, executive schedules, and domestic/international travel arrangements.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• On-site required.

What else we look for (Preferred):

• Bachelor's degree preferred.
• Experience supporting senior executives or leadership teams within a fast-paced global corporate environment.
• Strong meeting and event coordination experience, including leadership meetings and company-sponsored events.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong relationship building skills with the ability to work effectively across all levels of the organization.
• Highly organized with the ability to anticipate needs, solve problems proactively, and execute with minimal direction.
• Demonstrated ability to manage competing priorities and adapt to shifting business needs.
• Resourceful, self-motivated, and comfortable working independently while collaborating across cross-functional teams.

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.

Edwards Lifesciences is an equal opportunity employer. We believe that diversity and inclusion are essential to creating an environment where all our employees can grow and thrive. Guided by our values of integrity and service, we are committed to maintaining a culture of inclusivity and belonging by creating a welcoming workplace for people of all backgrounds.

Edwards Lifesciences is committed to providing reasonable accommodations and adjustments to individuals with a disability or neurodivergence. If you need an accommodation or adjustment during the application, interview, or hiring process, please see the disability accommodation section below.