Executive Assistant

Gilder Search Group; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Abacus Corporation is seeking an Executive Assistant to provide senior-level administrative support to the Executive Director. You will coordinate executive activities, manage governance as Clerk to the Board, and oversee regulatory metrics and annual budget processes.

You will serve as a liaison to senior leadership, the Board, and community partners, ensuring accurate documentation and data-driven reporting. This role requires strong organizational and governance-savvy capabilities.

Qualifications

• Governance duties including Clerk to the Board and meeting coordination.
• Experience tracking regulatory metrics and annual budgets.
• Ability to communicate with senior leaders and community partners.

Responsibilities

• Coordinate daily operations and provide high-level admin support to the Executive Director.
• Serve as Clerk to the Board of Directors and manage governance activities.
• Prepare and track regulatory reports and performance metrics.
• Create and maintain sensitive documents and databases.
• Review procedures to improve operational efficiency.
• Arrange logistics for high-profile meetings and events.

Skills

Governance & Board Operations

Budget Coordination

Stakeholder Communication

Job description

Abacus Corporation is a family-owned staffing leader with 80+ years of experience, providing modern workforce solutions nationwide. With a supportive culture and over 25,000 employees, we offer long-term jobs, competitive pay, benefits, and real growth opportunities.

Job Summary

We are seeking a highly organized and strategic Executive Assistant to provide senior-level administrative support to our Executive Director. In this vital role, you will coordinate executive activities and navigate the complex operational and data-driven landscape of a Community Services Board (CSB). You will act as a key liaison, updating leadership on critical issues, reviewing administrative procedures, managing regulatory metrics, and coordinating the annual budget process. Additionally, you will serve as the Clerk to the Board of Directors, providing crucial administrative governance support to our board.

Top 3 Job Requirements

• Governance & Board Operations: Proven experience serving as a Clerk to a Board or managing governance activities, including coordinating board meetings, preparing official documents, and maintaining compliance records.
• Advanced Administrative & Budget Coordination: Demonstrated expertise handling complex administrative processes, tracking regulatory metrics, generating data-driven reports, and serving as the administrative coordinator for annual budget cycles.
• High-Level Stakeholder Communication: Exceptional ability to provide detailed responses to complex inquiries, manage critical issues proactively, and facilitate communication across senior leadership, the Board of Directors, and community partners.

Key Responsibilities

• Coordinate daily operations and provide comprehensive, high-level administrative support to the Executive Director.
• Serve as Clerk to the Board of Directors, ensuring seamless execution of board meetings, documentation, and governance responsibilities.
• Prepare, file, and track required regulatory reports and performance metrics.
• Create, manage, and maintain sensitive organizational documents and databases.
• Proactively review and update administrative procedures to maximize operational efficiency.
• Arrange and manage logistics for high-profile meetings, committees, and special events.

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