Executive Assistant

Muse Search + Inspire; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Muse Search + Inspire in Houston, TX seeks an experienced Executive Assistant to provide high-level administrative, governance, and board support to the executive leadership and Board of Directors.

This role partners with the CEO, CFO/COO, CLO, and senior leaders to coordinate calendars, travel, and board meetings, while maintaining corporate records and confidentiality. Strong organizational and communication skills are essential to manage multiple priorities and uphold professional standards.

Qualifications

• 8+ years of Executive Assistant experience.
• Experience supporting a Board.
• Exceptional organizational, communication, and project management skills.
• Ability to handle highly confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with board portal software is preferred.

Responsibilities

• Provide executive support to the CEO, CFO/COO, CLO, and other senior leaders as needed.
• Manage executive calendars, meetings, travel arrangements, and expense reporting.
• Coordinate Board of Directors and committee meetings, including agendas, materials, minutes, and follow-up on action items.
• Maintain corporate governance records, board documentation, and meeting archives.
• Support shareholder communications, annual meetings, and stock ownership records.
• Assist with regulatory, audit, and compliance-related documentation and examinations.
• Prepare reports, presentations, correspondence, and board materials.
• Serve as a liaison among executives, board members, shareholders, employees, and external partners.
• Support special projects and other administrative initiatives.

Skills

Executive support

Board support

Calendar management

Travel coordination

Expense reporting

Confidentiality

Communication

Project management

Microsoft Office

Board portal software

Tools

Board portal software

Job description

Reports to:

President & CEO, CFO/COO, and Chief Legal Officer/Corporate Secretary

About the Role:

We are seeking an experienced Executive Assistant to provide high-level administrative, governance, and board support to executive leadership and the Board of Directors. This role serves as a trusted partner to senior leaders, coordinating board activities, maintaining corporate records, supporting shareholder communications, and ensuring the highest level of professionalism, confidentiality, and accuracy.

• Provide executive support to the CEO, CFO/COO, CLO, and other senior leaders as needed.
• Manage executive calendars, meetings, travel arrangements, and expense reporting.
• Coordinate Board of Directors and committee meetings, including agendas, materials, minutes, and follow-up on action items.
• Maintain corporate governance records, board documentation, and meeting archives.
• Support shareholder communications, annual meetings, and stock ownership records.
• Assist with regulatory, audit, and compliance-related documentation and examinations.
• Prepare reports, presentations, correspondence, and board materials.
• Serve as a liaison among executives, board members, shareholders, employees, and external partners.
• Support special projects and other administrative initiatives.
• 8+ years of Executive Assistant experience.
• Experience supporting a Board
• Exceptional organizational, communication, and project management skills.
• Ability to handle highly confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with board portal software experience preferred.