Executive Assistant

Chekhub; Raleigh (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance (100% for employee)

YMCA membership

Wellness perks

Job summary

Chekhub's Raleigh office is seeking an Office Administrator/Executive Assistant to support the CEO and keep the office running smoothly. You will manage calendars, coordinate travel, handle equipment orders, and process documents.

This hands-on, in-office role requires strong organization, reliability, discretion, and the ability to juggle multiple tasks. Experience in startups or small teams is a plus; familiarity with social media content tools is welcomed.

Qualifications

• Experience in office administration, executive assistant, or coordinator roles.
• Proactive self-starter who notices what needs to get done.
• Strong organizational and writing skills with attention to detail.
• Reliable, self-motivated and able to manage multiple tasks.

Responsibilities

• Manage the Leadership Team's calendar, scheduling, and meeting logistics.
• Coordinate and book travel arrangements for team members.
• Order and manage office equipment and supplies.
• Draft and post social media content (LinkedIn) and support marketing tasks.
• Keep the office clean, organized, and stocked.

Skills

Organizational skills

Written communication

Discretion

Multi-tasking

Reliability

Proactive mindset

Tools

Canva

Office productivity tools

Job description

Chekhub is a leading SaaS provider delivering clarity and efficiency to mission-critical operations. Our platform optimizes task management, resource allocation, and operational analytics to meet the evolving demands of modern industries. From a promising startup to a key player in the technology sector, Chekhub continues to expand its reach and capabilities, empowering data centers and operational teams worldwide.

About the Role

We're looking for an Office Administrator/Executive Assistant to keep our Raleigh office running smoothly and provide direct support to our CEO. You'll be the go-to person for travel coordination, calendar management, equipment orders, document processing, social media posting, and the everyday logistics that keep the team focused on their work. This is a hands‑on, in‑office role for someone who's organized, reliable, and comfortable wearing a lot of hats.

Responsibilities

Responsibilities include, but are not limited to:

• Manage the Leadership Team's calendar, scheduling, and meeting logistics.
• Coordinate and book travel arrangements for team members.
• Order and manage office equipment and supplies.
• Coordinate meals and refreshments for team events and meetings.
• Run errands as needed to support office and team needs, including tasks requiring confidentiality and responsible handling of money.
• Keep the office clean, organized, and stocked.
• Handle document tasks such as filing, copying, and processing paperwork for signature (DocuSign).
• Draft and post social media content (primarily LinkedIn) and support marketing tasks as needed.
• Other administrative tasks, duties, and responsibilities as assigned or as business needs require.

Requirements

• Prior experience in an office administration, executive assistant, or coordinator role.
• Proactive self-starter who notices what needs to get done and takes initiative without being asked.
• Strong organizational skills, writing skills, and attention to detail.
• Reliable, self-motivated, and comfortable managing multiple tasks at once.
• Discretion in handling sensitive company information.
• Valid driver's license and reliable transportation.
• Comfortable using standard office and productivity tools.
• Must currently live in the Raleigh, NC area.

Nice to Have

• Experience supporting an executive or leadership team.
• Experience in a small business or startup environment.
• Familiarity with travel booking platforms.
• Familiarity with social media platforms and content tools (Canva or similar).
• Familiarity with AI tools for productivity (Claude, ChatGPT, or similar).

What We Offer

• Competitive salary and benefits, including 100% paid employee medical insurance.
• YMCA membership and other wellness perks.
• A hands‑on role where your work directly keeps the team running.
• A team that values creativity, speed, and getting things done.