Executive Assistant

nextSource; Providence (RI); On-site; USD 37,195 - 39,950; Full time

Benefits offered by this job

Garage parking

Healthcare benefits

401(k) Retirement Planning

Discount Program

Job summary

nextSource is seeking an experienced Executive Assistant to support two executives within the Office of the Dean. This onsite Providence role requires meticulous calendar management, travel coordination, and professional communications in a fast-paced environment.

The successful candidate will handle meeting materials, event setup, front desk duties, and serve as a trusted partner. Onsite parking is provided. This temporary assignment may extend or convert to longer-term opportunities.

Qualifications

• AA or equivalent combination of education and experience.
• 3–5 years of executive assistant or office management experience.
• Experience supporting executives and managing calendars.
• Excellent written communication and professional correspondence drafting.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage calendars and executive time management.
• Draft and edit emails, letters, and professional communications.
• Prepare materials for high-level meetings, presentations, and events.
• Assist with event setup and travel logistics.
• Maintain filing and front desk receptionist duties.
• Provide ad hoc support as needed.

Skills

Executive support

Calendar management

Professional correspondence

Microsoft Office Suite

Google Workspace

Independent work

Education

Associate degree (AA) or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

2–3-month temp/contract with potential to extend | potential contract to hire

Dates: August 10, 2026 – November 27, 2026

Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

Location: Providence, RI 02903 (Onsite) | Department will pay for garage parking

Pay Range: $27.50/hour

Position Overview

Our client is seeking an experienced and highly organized Executive Assistant to provide critical administrative support to 2 executives within the Office of the Dean. This role will serve as a trusted partner, managing complex schedules, supporting executive communications, coordinating meetings and travel, and ensuring the smooth operation of day-to-day administrative activities.

The ideal candidate is a proactive professional with exceptional organizational skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedules, and executive time management.
• Draft, edit, and manage professional correspondence, including emails, letters, and other communications.
• Coordinate and prepare materials for (high level and large) meetings, presentations, and events
• Assist with event set up and clean up.
• Arrange and manage travel logistics and itineraries.
• Maintain filing and front desk receptionist duties.
• Other ad hoc support as needed.

Environment

• Attire is business casual
• Highly confidentiality and professional setting
• Will be supporting all levels of "customers" from students to executive levels, government officials, etc.

Required Qualifications

• Associate degree (AA) or equivalent combination of education and experience.
• 3–5 years of executive assistant, administrative support, or office management experience.
• Demonstrated experience supporting executives.
• Strong calendar management and scheduling experience.
• Excellent written communication skills with experience drafting professional correspondence.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing deadlines.

Preferred Qualifications

• Experience coordinating executive meetings and preparing meeting materials.
• Travel coordination and itinerary management experience.
• Event planning or event coordination experience.
• Experience supporting executive leadership within a professional office environment.

Desired Attributes

• Quick learner who adapts well to changing priorities.
• Strong team player with a collaborative mindset.
• Dependable, punctual, and professional.
• Positive attitude and excellent interpersonal skills.
• Service-oriented approach with strong attention to detail.

Why Apply:

This is an excellent opportunity for an experienced Executive Assistant or Administrative Professional to contribute to a high-visibility leadership office and make an immediate impact through exceptional executive support and operational excellence.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1stof the month following 60 days of employment.