Executive Assistant

Boly:Welch; Portland (OR); On-site; USD 67,500 - 82,500; Full time

Job summary

Boly:Welch is seeking an Executive Assistant to support a high-performing president in a fast-paced mission-driven education organization in Portland, OR.

You will manage complex calendars, respond to inquiries on behalf of the president, coordinate meetings, and help with strategic planning across departments. This role rewards initiative, confidentiality, and a proactive, team-oriented approach.

Qualifications

• Must have Executive Assistant experience.
• Scheduling/calendaring experience is required.
• Experience working with a board is highly preferred.
• Bachelor’s degree highly preferred as a qualification.

Responsibilities

• Manage the president’s calendar and coordinate scheduling across departments.
• Respond to inquiries on behalf of the president and support special projects.
• Plan and coordinate meetings, ensuring confidentiality and efficient communication.

Skills

Executive Assistant experience

Scheduling/calendaring experience

Experience working with a board highly

Education

Bachelor’s degree highly preferred

Job description

• Experience working with a board highly preferred
• Bachelor’s degree highly preferred

Job Number: 32521

Salary: Up to $75K DOE

Industry: Education

Must Haves

• Executive Assistant experience
• Scheduling/calendaring experience
• Experience working with a board highly preferred
• Bachelor’s degree highly preferred

Your New Role

If you’re looking for something new, challenging, and energizing, this Executive Assistant role offers the opportunity to work alongside a high-performing president and be inspired by a fast-moving, mission-driven environment.

The organization is in growth mode and preparing to implement a strategic plan, so they need someone eager to work hard, learn quickly, and bring high energy, passion, and a strong work ethic to the role. This could be someone earlier in their career who is excited to grow in a demanding executive support environment, or an experienced assistant who can step in and make the president’s life significantly more manageable.

As Executive Assistant, you’ll work closely with this organization’s energetic president in day-to-day operations, acting as a trusted liaison between the leadership team and other departments while supporting strategic planning and organization-wide initiatives. Additionally, you’ll respond to inquiries on behalf of the president, support special projects, and plan and coordinate meetings. Strong attention to detail and organization skills will be key as you manage complex calendars and scheduling requirements.

This team is looking for someone who has experience working with board members, as this organization has 6 board committees! Someone who can maintain confidentiality and is conscientious, patient, and self-directed would do very well in this role. The best fit will also bring the traits that separate an outstanding Executive Assistant from a good one: a strategic mindset, resourcefulness, reliability, a positive attitude under pressure, and strong business judgment to know what truly needs the president’s attention and what can be handled independently.

This is an in-office position.

Your New Organization

This education organization is passionate about its mission and hopes that its employees will be as well. With a strong and forward-thinking leadership team, they take great pride in not only providing for and improving their community, but their employees as well. They’re committed to helping create competent, grounded, diverse change leaders for Portland and the world at large.

They provide stellar benefits, including medical, dental, vision, FSA, disability, life, employee assistance program, 403(b), paid parking in downtown Portland, and reduced hours or schedules over school breaks.

Our goal is to pair talented people with amazing job opportunities. In submitting your application, you’ll be considered for this and other positions with Boly:Welch.

Please Note

Boly:Welch is a full-service recruiting and executive search agency representing a Boly:Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!

Local candidates are strongly encouraged to apply!

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