Executive Assistant

City of Plano; Plano (TX); On-site; USD 44,327,000 - 51,715,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and viz

TMRS retirement system

Retirement Security Plan

Paid vacation

Paid sick leave

Paid holidays

Tuition Assistance

Free Library Card

Half-price recreation center

Job summary

The City of Plano is seeking an experienced Executive Assistant to provide exceptional administrative and operational support within the City Manager’s Office for our elected officials. This role collaborates with the City Manager, Deputy City Managers, Mayor, and City Councilmembers to ensure efficient, professional office operations.

The successful candidate will navigate a fast-paced environment with professionalism, sound judgment, and discretion, managing calendars, deadlines, and

Qualifications

• Experience supporting executives or elected officials is preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare and proofread correspondence and reports for the City Manager’s Office.
• Coordinate with City officials, departments, and community stakeholders.

Skills

Calendar management

Writing skills

Proofreading

Communication

Discretion

Tools

Microsoft Office

Email management

Job description

Our Culture

At the City of Plano, our culture is grounded in service, teamwork, and making a meaningful impact. Our SERVE values—Stewardship, Engaged, Respectful, Visionary, and Excellence—guide how we work, while our A.P.R.O. principles—Adaptable, Professional, Relationship-Focused, and Outcome-Based—reflect who we are at our core.

This is an organization where you can grow, contribute, and be part of something bigger than yourself. That’s why our guiding principle is simple and clear: SERVE Like a Pro—it’s in our DNA.

Job Details

Do you want to be a valued member of the City Manager’s Office? Are you looking for an opportunity to join a high-performing, collaborative team that serves both our community and one another?

The City of Plano is seeking an experienced and highly organized Executive Assistant to provide exceptional administrative and operational support within the City Manager’s Office for our elected officials. This position works closely with the City Manager, Deputy City Managers, Mayor, and City Councilmembers, providing day-to-day support and helping ensure the office operates efficiently and professionally.

Working in the City Manager’s Office offers a unique opportunity to gain broad insight into municipal government and the many services provided by the City of Plano. This is a fast-paced, highly visible environment where priorities can change quickly and where professionalism, discretion, sound judgment, and attention to detail are essential.

The successful candidate will be comfortable working with elected officials, executive leadership, department directors, community members, and other key stakeholders. The ability to remain poised, calm, and professional in high-profile or demanding situations is essential. The ideal candidate is confident without being overbearing, responsive without being reactive, and able to anticipate needs while maintaining appropriate discretion and boundaries

This role requires someone who is calm and poised when working with elected officials, executives, public figures, employees, and members of the community, with the maturity, discretion, diplomacy, and sound judgment to navigate sensitive situations with confidence. You will manage multiple calendars, competing priorities, deadlines, meetings, and last-minute changes, often anticipating what needs to happen before being asked.

The right person is highly organized, detail-oriented, proactive, and solutions-focused, but also understands when to listen, ask questions, and exercise good judgment. Strong communication skills are essential, as is the ability to build positive professional relationships and respond to citizen and staff inquiries with patience, tact, and professionalism. You will be an important part of a small, close-knit team where collaboration, reliability, flexibility, and a willingness to pitch in are valued.

Strong administrative calendaring and computer skills, excellent writing and proofreading abilities are essential for success.

Additional Information

Minimum $32.177867, Lower Third $37.540845, Hourly Salary Range.

Location: General Administration

Employment Type: Full-Time, Regular

Normal working hours Monday - Friday, 8:00AM - 5:00PM, however some after hour work or weekend work may be required responding to calls and emails. This position may occasionally be required to assist with or attend events scheduled after 5:00 p.m.

For the complete job description for a Executive Assistant, view job description .

Full-Time Benefits

As a valued Team Plano member, you will receive numerous benefits:

• Comprehensive medical, dental, and vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City
• Up to three weeks of paid vacation
• Up to three weeks of paid sick leave per year
• Nine paid holidays
• Tuition Assistance
• Free Library Card
• Half-price recreation center membership

And so much more! Learn about our benefits online .

Equal Employment Opportunity

Equal Opportunity Employer - EOE/M/F/V/D